The project mainly reflects on the development of information system in “Brisbane Multi-Faith Temple”. The organization aims to develop the information system so that all the operations of the temple can be managed automatically and the challenges that the organization faces due to the current system can be resolved easily.
In order to develop the information system for the organization “Brisbane Multi-Faith Temple”, proper software development methodology is generally used. It is identified that the selection of software development methodology must be done as per the requirement of the project (Kerzner 2013). The needs as well as requirements of the project for developing the information system for the organization must be broken down into number of different sequential phases. It is identified that proper effort is generally provided on planning as well as maintaining the budget of the project so that the entire project must be successfully completed within the time and budget that is estimated.
Agile model is mainly selected in order to develop the information system for the organization. The selection of the model mainly depends on number of factors that mainly include size of the team members and the nature of the system that is developing for the organization (Cicmil, Crawford and Richardson 2017).The agile model is best for the development of the information system as the team members of the project can properly communicate by utilizing the methodology of agile that generally assists in minimizing the errors that are generally occurs during the advancement of development procedure.
The functional requirements of the system are as follows:
Business rules: The rules of the business are found in order to know the needs as well as requirements of the project and for aligning the requirement with the information system that is needed to be developed for the organization “Brisbane Multi-Faith temple.
Authentication: The accounts of both the users as well as of admin must be protected by utilizing proper passwords so that any other personnel cannot misuse it (Turner 2016).
Legal and regulatory requirements: It is identified that legal issues or challenges must be resolved before deploying the information system for the organization “Brisbane Multi-faith Temple.
External interfaces: External interfaces are generally utilized for recording input data with the help of the users and the interface design must be kept simple for making it usable for all the levels of users.
The non-functional requirements of the system are as follows:
Performance: The response time of the developed information system must be kept minimum and the system must be available before all the users irrespective of the time.
Scalability: The changes within the organization must be properly integrated so that the system must be able to respond appropriately (Boud, Cohen and Sampson 2014). The cloud solution needs to be implemented in order to enhance flexibility and for minimizing the operation cost of the information system.
Security: The database of the system must be kept secured by utilizing proper security strategies or steps (Larson and Gray 2013). The front end must be connected with the help of the database so that proper validation must be utilized in order to reduce risk of input data.
Cost benefit analysis is defined as one of the procedure with which the decisions of the business can be analyzed properly. It is identified that cost benefit analysis is mainly done for deploying information system and for estimating the value of the budget and the benefits that is mainly gained by the organization due to the development of information system (Nas 2016). It helps in analyzing the negative as well as positive aspect of the entire project. The ratio of benefit as well as operating cost must be identified for analyzing the cost benefit.
|
Cost benefit analysis |
||||||
|
Year 0 |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
|
Net economic benefit |
$1,14,000 |
$1,14,000 |
$1,14,000 |
$1,14,000 |
$1,14,000 |
|
|
One time cost |
($2,25,000) |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Recurring cost |
$0 |
($6,000) |
($6,000) |
($6,000) |
($6,000) |
($6,000) |
|
Net cash flow |
($2,25,000) |
$1,08,000 |
$1,08,000 |
$1,08,000 |
$1,08,000 |
$1,08,000 |
|
Discount factors |
||||||
|
Discount rate |
6% |
|||||
|
Year Index |
0 |
1 |
2 |
3 |
4 |
5 |
|
Discount factor |
1 |
0.94 |
0.89 |
0.84 |
0.79 |
0.75 |
|
Discounted flows |
||||||
|
Cost |
($2,25,000) |
($5,660) |
($5,340) |
($5,038) |
($4,753) |
($4,484) |
|
Benefit |
$0 |
$1,07,547 |
$1,01,460 |
$95,717 |
$90,299 |
$85,187 |
|
Net |
($2,25,000) |
$1,01,887 |
$96,120 |
$90,679 |
$85,546 |
$80,704 |
|
Cumulative |
($2,25,000) |
($1,23,113) |
($26,994) |
$63,685 |
$1,49,231 |
$2,29,935 |
|
Net present value |
$2,29,935 |
|||||
|
NPV in fraction |
1.919 |
|||||
|
IRR |
39% |
|||||
|
Payback Analysis |
||||||
|
Fraction Row |
– |
– |
– |
3.86 |
9.10 |
21.32 |
|
Partial years for negative cash flow |
3.86 |
|||||
|
Payback Period in Years |
3.86 |
Figure 1: Work breakdown Structure
(Source: Created by Author)
Figure 2: Gantt chart
(Source: Created by Author)
The Gantt chart and WBS are provided above. According to Mir and Pinnington (2014), Gantt chart or project schedule is mainly utilized in order to monitor the resources that are assigned to each of the project activities and for tracking the time that is needed in order to complete the project successfully. On the other hand, a work breakdown structure is mainly created in order to break the project activities into number of manageable tasks for estimating the time that is needed for completing the project successfully (Turner 2016). Thus, it can be analyzed that both Gantt chart as well as WBS are required for successfully executing the project within the time that is estimated.
The goals as well as requirements of the system must be properly understood in order to develop the schedule of the project effectively. The project schedule is considered reasonable as it is mainly developed by aligning the needs of the organization so that the project manager must follow it properly and can be able to complete the project successfully within the estimated cost as well as time (Boud, Cohen and Sampson 2014). The schedules of the project are divided into number of activities or phases so that the resources of the project can be assigned accurately and the entire project can be completed within proper time and budget that is estimated.
The stakeholders who are involved in information system development are provided below:
The most important investigation techniques are as follows:
The usefulness of the investigation techniques are as follows:
Interviews: The interviews are generally divided into unstructured as well as structured interviews (Boud, Cohen and Sampson 2014). It is identified that the interviews are mainly undertaken in order to clarify the requirement and for involving stakeholders within the development phase of the project. In addition to this, various opinions as well as ideas are generally gathered with the help of the interview.
Sampling of exiting documents, forms and database: It is generally utilized for collecting data from the existing document of the Brisbane Multi Faith Temple. The sources generally include emails, reports, notes as well as complaints.
Prototyping: It is the method where proper preliminary design of the information system is developed as well as properly presented in order to get approval from the stakeholder (Larson and Gray 2013). It is identified that prototype is generally applied in early stages of project development and it is generally utilized in order to make the requirements clear for minimizing the errors in the project development stage.
Task 6: Reflections and Conclusions
It can be concluded from the entire report that with the development of information system within the organization “Brisbane Multi-faith Temple”, the organization gains appropriate advantage and minimizes the effort of the management team for recording the details of the stock levels as well as donations. It is identified that the approach that is utilized for the system development is provided in the report with the help of the system requirements. Proper cost-benefit analysis is done in order to analyze the benefit of the project. In addition to this, it is analyzed that proper project schedule is utilized for completing the entire project within the budget or time that is estimated.
References
Boud, D., Cohen, R. and Sampson, J. eds., 2014. Peer learning in higher education: Learning from and with each other. Routledge.
Cicmil, S., Cooke-Davies, T., Crawford, L. and Richardson, K., 2017, April. Exploring the complexity of projects: Implications of complexity theory for project management practice. Project Management Institute.
Hastings, N.A.J., 2015. Cost–Benefit Analysis. In Physical Asset Management (pp. 239-248). Springer International Publishing.
Heldman, K., 2015. PMP project management professional exam deluxe study guide: updated for the 2015 Exam. John Wiley & Sons.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS Project. McGraw-Hill.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.
Nas, T.F., 2016. Cost-benefit analysis: Theory and application. Lexington Books.
Svensson, L.E., 2017. Cost-benefit analysis of leaning against the wind. Journal of Monetary Economics, 90, pp.193-213.
Trapp, M., Laub, K., Wern, B., SDU, L.H., Depuydt, T., UV, D.B. and Di Berardino, S., 2015. COST-BENEFIT-ANALYSIS.
Turner, R., 2016. Gower handbook of project management. Routledge.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
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