The project mainly focuses on the organization “Brisbane Multi –Faith Temple”. It is identified that the organization manages all its work manually and faces number of problems as well as challenges and therefore the organization decided to implement an information system that helps in managing the operations and functions of the temple automatically and also assists in resolving the challenges that they face due to the current system.
The objectives of the project are:
Development of information system within organization “Multi-Faith Temple”
The organization “Brisbane Multi-Faith Temple” wants to develop an information system and for developing information system, appropriate software methodology is mainly utilized by the organization. The software development methodology must be selected by analyzing the project requirement (Kuhl 2014). It is identified that the requirements as well project needs must be divided into umber of sequential activities so that the work can be managed effectively. Additionally, proper planning as well as maintenance is required for making the project successful.
In this project, agile model is mainly selected for developing the information system for the Brisbane Multi-Faith Temple. The model selection is done depending on numerous factors including nature of the system as well as the size of the team members who are involved within the project (Patwardhan et al. 2016). The agile model is considered as te best suited model for this project as with the help of this model, the project team members can be able to communicate properly which helps in reducing the errors that mainly occurs during advancement of various types of development procedures.
Functional requirements of the system
The functional requirements of the system are provided below:
Authentication: Proper password facility is provided within the accounts of the users as well as admin so that their accounts will remain protected and other personnel cannot misuse it (Weinkamer and Fratzl 2016).
Legal as well as regulatory requirements: It is found that that the legal issues as well as challenges which are related with the information system must be resolved before deploying the information system for Brisbane Multi-Faith Temple
Business rules: The business rules are generally found for knowing the project needs as well as requirements so that it can be properly aligned with the information system that is being developed for the organization (Blanchette et al. 2017)
External interfaces: External interfaces are generally used in order to record the input data and the designed interface for the information system is kept simple in order to make it usable for the different levels of users.
The non-functional requirements of the stem are as follows:
Performance: The information system response time must be little so that thee system can be utilized by the users effectively irrespective of time.
Security: Appropriate security methods as well as strategies must be utilized within the database of the system (Khan et al. 2016). It is identified that the front end of the system needs to be connected with database so that appropriate validation method must be used for reducing the risk of the input data.
Scalability: The system must be able to respond to the changes that occur within the organization (Ameller et al. 2013). In addition to this, the cloud solution must be developed for increasing flexibility of the system and for reducing the cost associated with the development of information system.
According to Hastings (2015), cost benefit analysis is referred as one of the process by utilizing which proper decisions about the business of the organization must be taken. The cost benefit analysis is mainly undertaken in the project in order to estimate the budget of developing information system and for analyzing the benefit that the organization will achieve after development of the system. In addition to this, it also helps in identifying positive as well as negative aspect of the project.
|
Cost benefit analysis |
||||||
|
Year 0 |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
|
Net economic benefit |
$1,14,000 |
$1,14,000 |
$1,14,000 |
$1,14,000 |
$1,14,000 |
|
|
One time cost |
($2,25,000) |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Recurring cost |
$0 |
($6,000) |
($6,000) |
($6,000) |
($6,000) |
($6,000) |
|
Net cash flow |
($2,25,000) |
$1,08,000 |
$1,08,000 |
$1,08,000 |
$1,08,000 |
$1,08,000 |
|
Discount factors |
||||||
|
Discount rate |
6% |
|||||
|
Year Index |
0 |
1 |
2 |
3 |
4 |
5 |
|
Discount factor |
1 |
0.94 |
0.89 |
0.84 |
0.79 |
0.75 |
|
Discounted flows |
||||||
|
Cost |
($2,25,000) |
($5,660) |
($5,340) |
($5,038) |
($4,753) |
($4,484) |
|
Benefit |
$0 |
$1,07,547 |
$1,01,460 |
$95,717 |
$90,299 |
$85,187 |
|
Net |
($2,25,000) |
$1,01,887 |
$96,120 |
$90,679 |
$85,546 |
$80,704 |
|
Cumulative |
($2,25,000) |
($1,23,113) |
($26,994) |
$63,685 |
$1,49,231 |
$2,29,935 |
|
Net present value |
$2,29,935 |
|||||
|
NPV in fraction |
1.919 |
|||||
|
IRR |
39% |
|||||
|
Payback Analysis |
||||||
|
Fraction Row |
– |
– |
– |
3.86 |
9.10 |
21.32 |
|
Partial years for negative cash flow |
3.86 |
|||||
|
Payback Period in Years |
3.86 |
WBS and Gantt chart
Work breakdown structure
Figure 1: Work breakdown Structure
(Source: Created by Author)
Figure 2: Gantt chart
(Source: Created by Author)
It is identified that there are few similarities between Gantt chart and WBS. According to Kerzner (2013), Gantt chart or project schedule is generally utilized for monitoring the utilization of resources as well as time in order to execute the project successfully. On the other hand, WBS is mainly developed for breaking the project activities into numerous manageable tasks so that the entire project can be completed successfully. It addition to this, WBS also estimates time that is generally required for executing the project successfully.
It is quite important to understand the goals as well as objectives of the project for developing the schedule for the organization effectively. In this project, the schedule is reasonable as it is totally aligned with the requirements of Brisbane Multi-Faith Temple and as a result the project manager can be able to follow it easily for developing the information system effectively within assumed budget and time (Schwalbe 2013). The project schedule is mainly divided into number of activities so that the resources can be assigned properly and the development of the information system for the Brisbane multi-faith temple can be completed on proper time.
Stakeholders involved
The stakeholders who are generally involved in the project of information system development are as follows:
The most important investigation technique is:
The benefits or usefulness of investigation techniques are elaborated below:
Sampling of existing database, documents as well as forms: This technique of investigation is mainly used for gathering data from existing forms, databases as well as documents of Brisbane Multi-faith Temple (Raut et al. 2014). The sources of data that are collected mainly include different types of reports, emails, notes as well as complaints.
Prototyping: Prototyping is considered as the method that is utilized for developing the preliminary design of the information system and it also helps in presenting it properly for getting appropriate approval from the project stakeholders. It is analyzed that prototyping method is mainly applied in very early stages of development and thus it is used for making the requirements of the project much clearer in order to reduce errors in the development stage of the project.
Interviews: The interview technique of investigation is mainly categorized into structured interviews or unstructured interviews (Baker 2014). It is identified that the interview technique of investigation is generally undertaken for clarifying the project requirement nod for involving project stakeholders within the development phase. Additionally, different types of opinions as well as ideas are also gathered by utilizing this method of investigation.
Task 6: Reflections and Conclusions
It can be concluded from the project that information development for the organization will be helpful in resolving the challenges that Brisbane Multi-Faith Temple faces due to its existing manual system. It is identified that development of system not only resolves challenges but also assists in managing the functions as well as operations of the temple automatically. With the help of the information system, all the data as well as information of the temple is stored within the database so that it can be accessed whenever it is needed. Proper cost benefit analysis is also undertaken in order to analyze the project feasibility.
References
Ameller, D., Ayala, C., Cabot, J. and Franch, X., 2013. Non-functional requirements in architectural decision making. IEEE software, 30(2), pp.61-67.
Baker, A.D., 2014. Abnormal magnetic-resonance scans of the lumbar spine in asymptomatic subjects. A prospective investigation. In Classic Papers in Orthopaedics (pp. 245-247). Springer London.
Blanchette, C.R., Thackeray, A., Perrat, P.N., Hekimi, S. and Bénard, C.Y., 2017. Functional requirements for heparan sulfate biosynthesis in morphogenesis and nervous system development in C. elegans. PLoS genetics, 13(1), p.e1006525.
Hastings, N.A.J., 2015. Cost–Benefit Analysis. In Physical Asset Management (pp. 239-248). Springer International Publishing.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Khan, S., Babar, M., Khan, F., Arif, F. and Tahir, M., 2016. Collaboration Methodology for Integrating Non-Functional Requirements in Architecture. the Journal of Applied Environmental and Biological Sciences (JAEBS), 6, pp.63-67.
Kuhl, J.G., 2014. Incorporation of Agile Development Methodology into a Capstone Software Engineering Project.
Patwardhan, A., Kidd, J., Urena, T. and Rajgopalan, A., 2016. Embracing Agile methodology during DevOps Developer Internship Program. arXiv preprint arXiv:1607.01893.
Raut, A.V., Barkule, R.S., Shengule, D.R. and Jadhav, K.M., 2014. Synthesis, structural investigation and magnetic properties of Zn 2+ substituted cobalt ferrite nanoparticles prepared by the sol–gel auto-combustion technique. Journal of Magnetism and Magnetic Materials, 358, pp.87-92
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Weinkamer, R. and Fratzl, P., 2016. Solving conflicting functional requirements by hierarchical structuring—Examples from biological materials. MRS Bulletin, 41(9), pp.667-671.
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