Tasks And Responsibilities For Developing The I-Crop Project

Team Formation

Project Name / Team / Description

Name of Team: “APP DEVELOPERS”

Team Members:

Name of Members	Contact Number Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	E-mail IDs
Name of Student 1	Please fill	Please fill
Name of Student 2	Please fill	Please fill
Name of Student 3	Please fill	Please fill
Name of Student 4	Please fill	Please fill

This project i-Crop is related to the development of an internet-based website along with the application management system or we can say the mobile application by which the crop grower and the crop seller both can be interlinked. We are working on behalf of the Virtucon organisation, to develop the above-mentioned website and mobile application system. This job has been assigned by the client that is Globex Corporation which has the background experience of providing virtual Precision to the agriculture field by providing various types of support to the organisation or person who is related with this field. Since we are a long-time consultant for Globex Corporation so they have directly headed over the job of consultancy to us.

The organisation Globex Corporation has been founded in the year 2013 by merging two great business organisations “BT & Sons Farming Equipment” supplier and the “Riverina Precision Farming”. They are correctly located at various locations of New South Wales in Australia add is having a background of providing support to the agriculture grower and the supplier or the sellers. With the new intention to provide further support, the organisation is planning to implement the project i-Crop. The project should have the primary features to bring the seller at the growth of the crops closer so that they remained interdependent. By developing this website, the crop grower can use the platform to book the crop they have collected in their warehouse in the current season for selling at their own choice of offers. And at the same time by using this platform the buyer of those crops can also set their limit of bid along with the capacity or volume of purchase. By using this platform both the Grover at the buyer can remain competitive and it can benefit both by providing better payment terms and becoming the preferred buyers in this platform to have better credit. In this whole process, the client that is Globex Corporation can make their profit by accumulating the percentage from the transfer of crop ownership and cash transactions. To maintain the quality of crops, the screening criteria would be to use the crops of current season grains only and no crops kept in the warehouse from earlier season can be booked or sold through this platform.

Skills and Knowledge Inventory:

Name of Member	Present Skill & Knowledge
Name of Student 1	The combination of leadership skill and Technical skill present in the member can help the whole team to drive the project in a particular direction according to the need of the technical aspects to develop the desired software system (Kelly, 2015). For keeping all the team members together so that the efforts can be directed towards a single goal, the skill present in this member is very much important (Conway, 2018).
Name of Student 2	The presence of in-depth technical skill of the member can help the overall team to achieve the technical requirement of the project (Hall, 2018). For developing the complex information system so that both the important stakeholders (that is the crop growers and buyers) can be brought together requires various technical integrity to be considered which can be helped by the member.
Name of Student 3	Communication skill is an important aspect required to develop and maintain the interpersonal relationship between the team members so that the whole team can work together to achieve the single goal (Cren, 2016). Due to the presence of this skill, the member can be very much helpful to bring all the members together and coordinate among them to maintain the level of information and reduce the chances of miscommunication.
Name of Student 4	The member has a very good background knowledge and information regarding the concept of developing a website and mobile application but not related to this level of complexity. So, this skill present in the member can be used in general to develop the concept and understand the scope of work involved in this project so that the resource, cost, and time assessment can be performed most accurately.

Name of Member	Roles & Responsibilities
Name of Student 1	The primary role of the member is “Project Manager”. The member will be responsible for defining the roles of the team members and provide guidelines to manage the project (Bisk Education, 2018). The member will also be responsible to manage the overall project and to take a lead for finalization of the time, cost, quality, and other related activities regarding the project management so that the development of mobile application and website can be done accurately.
Name of Student 2	The primary role of the member is “System Developer”. The member will be responsible for defining the list of activities add resources required for developing the desired complex solution for the requirement given by the Globex Corporation (HBR, 2016). The member shall be overall responsible for maintaining the technical integrity which is required to provide the product as per the requirement raised by the client to fulfil the expectations of all stakeholders.
Name of Student 3	The primary role of the member is “Project Coordinator”. The member will be responsible for managing the communication with the customers that is the crop growers and the buyers to understand their level of expectations from this system so that the developed website and mobile application system should fulfil their requirement (Abudi, 2013). The member shall also be responsible for communicating these requirements to all the team members so that all can remain aligned with the requirement and expectations of all the stakeholders.
Name of Student 4	The primary role of the member is “System Analyst”. The member will be responsible for overviewing the technical requirement along with the expectations of the stakeholder so that both should remain aligned throughout the project lifecycle to reduce the amount of rework (Serrador, 2009). The member shall be responsible to maintain the proper quality of the overall developed system on a continuous basis by providing the input regarding any alteration in the design or development stage so that the ultimate product developed can fulfil the expectations totally.

Sl. No. of meetings	Location & Time of Meeting	Agenda of meeting	How to Communicate	How to document the meeting outcomes	Location to store the information
Week 1	Virtucon Office	Identify Needs	The team members will share all the information as per the above-discussed roles and responsibilities among each other by using various communication channels like Google Hangout, Skype, WhatsApp, and other relevant software along with physical meeting at the decided venue and time as per the meeting time and location.	All the discussion and decision held during each meeting shall be documented by using the below provided minutes of meeting format. This document will be used to mention the members present during the meeting along with the discussion and the log of issues which are not resolved since past meetings. For every meeting, all the action item along with the responsible name of the person and the target date shall also be documented.	To avail the facility of sharing the information to all the stakeholders together, a centralised documentation facility system shall be developed so that all the minutes of the meeting can be stored. This folder or the location map shall be made available to the employees of Globex Corporation and Virtucon so that the chance of getting miscommunication can be reduced.
Week 2	Virtucon Office	Finalise the Scope
Week 3	Virtucon Office	Finalise the Project Management Plan
Week 3	Virtucon Office	Analyse the Cost forecast
Week 5	Virtucon Office	Verify Outcome

Format for capturing the “Minutes of Meeting information”

Date: Venue: Time:

Sl. No.

Name

Role

Action items

Responsibility

Target date

Sl. No.

Resolved Issues

New Issues

Previous Experience: While I was working in a team during my education in college, I have worked in a team for developing assignment related to the technical topic. During this exercise, I have experienced a mixed outcome of this process like something was positive and even negative also which are as mentioned below:

Positive: For any given challenge which was very much difficult to solve as an individual, the solution to that challenge could be easily identified by being in the team (Kova?, 2018). This is so the teamwork culture can help in getting the solution of critical and complex issues very easily.

Stakeholder Identification

Negative: During that same exercise between a few group members, we had a miscommunication because of which the overall outcome of the exercise was on the verge of getting cancelled. It has happened because the team members were not on the same page at all time and so the miscommunication has defaulted on the overall outcome.

Team Goal: From this experience, the team goal should be always to remain updated about the project and its progress criteria so that the exact requirement of the sponsor can always be delivered on time and cost limits.

Team Values: As a team the following team values are always required to be regarded by the team members during this whole project lifecycle (Santilli, 2018):

Deliver quality product: all the team members should put their effort to deliver the product that is the website at mobile application with all the features and Expectations of stakeholders.
Deliver all the deliverables on time: all the team members should put their effort to deliver the product added some products with it the type as per the approved project schedule.
Behave cohesively: all the team members should work together as a team and no one should criticize other’s bad work. However, all the team members should appreciate others good effort.

Code of Ethics: All the team members should add her to the team values mentioned above and follow all the instructions of the office so that all can act as a single team to achieve the common goal of delivering the website that mobile application as per the expectations of Globex Corporation.

Rules & Expectations: All the team members should abide by the team values and code of ethics throughout the project life cycle and should make all the decisions after discussing among the team members to reduce the chances of raising any conflict. All the team members should put their best effort to avoid any raise of conflict. Moreover, all the team members should always attend all the meetings as per the mention communication plan to avoid any raise of miscommunication and in case anyone wishes to not attend the meeting for the day then he/she should always inform the project manager in advance. And all the team members should also put their best effort to deliver the project on time and with all quality parameters.

Learning Cycles

Roles of Team members:

The roles of team members shall be rotated between the organiser and Scribe so that everybody could get the equal opportunity to contribute and document the minutes of the meeting and follow up the work throughout the project lifecycle.

Team Member	Role Week 1	Role Week 2	Role Week 3	Role Week 5
Name of Student 1	Organiser	Scribe	Scribe	Scribe
Name of Student 2	Scribe	Scribe	Organiser	Scribe
Name of Student 3	Scribe	Scribe	Scribe	Organiser
Name of Student 4	Scribe	Organiser	Scribe	Scribe

Facts	Assumptions	Questions
The project will be developed for the benefit of Globex Corporation	The website and mobile application will be user-friendly and easy to use	The export opportunities for the crops shall be developed but how it can be integrated is required to be analysed.
The project will bring the crop grower and the buyer on the same platform so that both can be benefited	All the prices of crops shall be set honestly by the growers and the volume of purchase shall be set honestly by the buyers	How to develop the solution for the users who do not have continuous access to the Internet service?
The platform will develop the daily reports automatically and the grower or the buyer of crops can take the printout as per their requirement	The platform will reduce the chances of getting the wrong information regarding the price of crops for any newcomer to the agriculture business.	What features should be provided if the mobile application in case the internet connection goes offline in between the transaction process?
Both the website and mobile application system will have the printing option on every page of transactions	The platform can be accessed from any location by using any headset like iPhone or iPad and the Android supporting tablets and Smartphones.	How to finalize the list of preferred buyers and minimise the chances of influence by the buyers?
All the users irrespective of being the crop grower or the crop buyer will have their individual login page to access the platform.	The platform shall also be accessible by using a laptop or computers through internet services.	In case of cash transaction how to keep the control of transfer of funds and the deduction of taxes as per the rules of government of Australia?
	The system will provide written comments on the screen of the device through which the platform is being accessed in case of any abnormality happens during the process of surfing.	How to track that the grains which are stored in Warehouse belongs to the current season and the grower do not use this platform to sell the grains of past seasons?
		The time and cost available for developing the project are required to be finalized.

Iteration Cycle	Questions	Solution
1	How to integrate the crop export opportunity in the system?	The requirement identification should be performed before the fertilization of scope so that the Technical solution can be obtained. This responsibility shall remain with the project manager and is required to be resolved during week 1 meeting.
2	How to provide a solution to the users do not have internet access?	The technical features shall be discussed and finalized before the end of week 2 so that the scope can be developed properly. This will be the responsibility of the project manager and the system developer.
3	How to provide a solution to the mobile application user in case of internet access goes offline?	The technical features shall be discussed and finalized before the end of week 2 so that the scope can be developed properly. This will be the responsibility of the project manager and the system developer.
4	How to fix who is a preferred buyer and who is not?	The technique to finalize the list of the preferred buyer should be discussed along with the sponsor of the project by the project manager so that in case of any technical requirement it can be finalized and included in the scope of the project. This requirement should be fulfilled before the end of week 3.
5	How to keep track of tax submission to the Government of Australia?	This statutory requirement of the Government of Australia which is required to be adhered for developing the website and conducting cash transaction should be finalized with the sponsor of the project to include the features in the scope of the project. This will be the responsibility of the project manager at the system analyst. It is required to be fertilized within week 3.
6	How to keep track of the fresh crop availability?	This feature should solely depend on the sponsor’s choice and the field inspection. This physical verification cannot be entered for cross check using this website or mobile application system. But the quantity can be verified physically by the representative of the sponsor during each season.
7	How to estimate the time and cost required to develop the system and implementation?	The project manager shall be responsible to finalize that time and cost requirement by discussing along with the other team members after developing the scope of work. It is required to be finalized before the end of week 3.

Communication Plan

Stakeholder (Dianova, 2017)	What Information	At what Interval	How to Communicate	Why to communicate	Where to meet	Technique to be used
Sponsor (Globex)	Report on time, cost, change orders	Monthly	Meet personally and if required, officially through the official email address	To provide all the information regarding the updates of the project and also update regarding the change orders	Central meeting hall of Globex	PPT presentation, Report in MS Word
Head (Virtucon)	Report on time, cost, change orders	Monthly	Meet personally and if required, officially through the official email address	To provide all the information regarding the updates of the project and also update regarding the change orders	Central meeting hall of Globex	PPT presentation, Report in MS Word
List of Crop Grower	Report on the progress % and highlights	Monthly	Through e-mail	To keep them motivated	Web services	PPT presentation
List of Crop Buyer	Report on the progress % and highlights	Monthly	Through e-mail	To keep them motivated	Web services	PPT presentation
Project Manager	Report on time, cost, quality, procurement, and human resource	Daily, Weekly, Monthly	Meeting personally, through e-mail, SMS, hangout, WhatsApp etc.	To keep informed about the project condition	Meeting room at Virtucon office	PPT, MS Word, or other software like MS Project etc.
System Developer	Technical reports on the quality of work	Daily, Weekly, Monthly	Through e-mail, SMS, hangout, WhatsApp etc.	To update the Project Manager	Meeting room at Virtucon office	PPT, MS Word, or other software like MS Project etc.
Project Coordinator	Report on status of the project	Daily, Weekly, Monthly	Through e-mail, SMS, hangout, WhatsApp etc.	To update the Project Manager	Meeting room at Virtucon office	PPT, MS Word, or other software like MS Project etc.
System Analyst	Reports on the updates of the project	Daily, Weekly, Monthly	Through e-mail, SMS, hangout, WhatsApp etc.	To update the Project Manager	Meeting room at Virtucon office	PPT, MS Word, or other software like MS Project etc.
Government of Australia	Project updates	Monthly	Through e-mail	To inform the Government about the web-site development	Government Office	MS Word
Advertisement Agency	Project updates	Monthly	Through e-mail	To advertise the updates	Through e-mail	MS Word, PPT

Reflection

Leadership qualities include the presence of good communication skill along with the capability to maintain the proper interpersonal relationship with all the stakeholders of the project. Presence of similar quality has been used by me to control the overall project development meetings by maintaining a proper relationship with all the team members and also derive the meeting successfully. To successfully lead the project, the project manager is required to poses not only the leadership skill but also the presence of technical knowledge about the system development process. It can be applied as and when required to communicate properly with all the stakeholders which were present in the project manager in this case also. The leadership quality is not only to take care of own areas in the project but to also take care about other’s areas of expertise so that everybody can perform as a team member and not as an individual which has been performed during this task (MindTools, 2018).

In an IT profession, the project manager especially of the ICT field is required to manage all the stakeholders by developing the appropriate communication management skill by using all the knowledge areas of project management add the common Tools and techniques. The project manager is also required to poses the knowledge of technicality involved in the subject to solve the critical problems related to the system development that implementation. The similar kind of skills like the use of technical knowledge to develop the scope of work and the appropriate communication method to inform all the stakeholders regarding the update and requirement for the project has been used during this exercise. During this course, the appropriate communication channel by setting meeting agendas, time, and the venue has been performed so that no gap in communication remains between the team members.

References

Abudi, G. (2013). Managing communications effectively and efficiently. PMI® Global Congress. North America, New Orleans: Project Management Institute. Retrieved from https://www.pmi.org/learning/library/managing-communications-effectively-efficiently-5916

Bisk Education. (2018). Project Team Roles and Responsibilities. Retrieved August 23, 2018, from www.villanovau.com: https://www.villanovau.com/resources/project-management/project-team-roles-and-responsibilities/#.W4EI4-gzZPY

CNS. (2018). Learning Cycle. Retrieved August 22, 2018, from https://cns.utexas.edu: https://cns.utexas.edu/teaching-portal/learning-cycle

Conway, C. (2018). Leadership Skills Approach. In C. Conway, Cases in Leadership (pp. 81-99). Retrieved from https://users.jyu.fi/~naabouck/paper/Leadership_Chapter3.pdf

Cren, M. L. (2016, April 8). 8 simple and effective ways to improve team communication. Retrieved August 22, 2018, from https://blog.azendoo.com: https://blog.azendoo.com/8-ways-to-improve-team-communication/

Dianova, Y. (2017, July 7). 6 steps to creating an effective communication plan. Retrieved August 23, 2018, from www.axiapr.com: https://www.axiapr.com/blog/6-steps-to-creating-an-effective-communication-plan

Hall, D. (2018, January 22). Interview questions and answers. Retrieved August 22, 2018, from www.morganmckinley.ie: https://www.morganmckinley.ie/article/interview-questions-and-answers-0

HBR. (2016, November 3). The Four Phases of Project Management. Retrieved August 22, 2018, from https://hbr.org: https://hbr.org/2016/11/the-four-phases-of-project-management

Kelly, W. (2015, April 22). 7 Essential Skills for Project Teams. Retrieved August 22, 2018, from www.liquidplanner.com: https://www.liquidplanner.com/blog/7-essential-skills-for-project-teams/

Kova?, E. (2018). Seven Ways to Problem Solve. Retrieved August 22, 2018, from www.24alife.com: https://www.24alife.com/advice/stress/7-steps-in-resolving-problems

MindTools. (2018). Team Management Skills. Retrieved August 23, 2018, from www.mindtools.com: https://www.mindtools.com/pages/article/newTMM_92.htm

Santilli, M. (2018). 8 core values every team should have. Retrieved August 22, 2018, from EntIT Software LLC: https://techbeacon.com/8-core-values-every-team-should-have

Serrador, P. (2009). Stakeholder management: keeping your stakeholders thoroughly happy. PMI® Global Congress. North America, Orlando: Project Management Institute. Retrieved from https://www.pmi.org/learning/library/stakeholder-management-keeping-stakeholders-happy-6697

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