Team Name: Stud Farm Web-Based Management System Team
Globex Corp has been awarded a project that requires the development of a stud farm web-based system. Globex has in-turn outsourced this work to Virtucon which is a trusted and closely related developer of Globex so as to make OSFMS an actual reality. The main aim under this project is automation of several manual processes which happens in a typical stud farm. The company behind the current OSFMS manages a lot of process manually such as bookings which causes error prone processing, slower processing time and database errors.
This newly proposed system would eventually surpass the existing system in usability thereafter increasing its speed and reliability and also reducing its error rate.
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Team Members |
Role |
Team’s Capabilities |
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A |
Web Developer |
For a web developer, Programming languages should be the core skill set as well as the ability to test the system as and when it’s being developed and resolving the issues thereafter. (Francis & Horine, 2016) |
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B |
Web Designer |
Preparation of the high and low-level mock-ups for the website as well as the flow-diagram depicting the flow of information. Afterwards, the designer would also be required to translate his or her designs into coded web-pages which the developers can then implement. |
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Team Rules |
· Good communication between the team. · Effective sharing of information. · Team members assisting for tasks and activities completion. · Adhering to norms and principles related to ethics. |
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Expectations (previous experience) |
· Following of unbiases process for activities related to the project. · Resolving of any conflicts and dispute that arises in any manner. · Participation of all the team members in all meetings. · Resolving of the conflicts in the projects in an efficient manner. |
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Values |
· Integrity · Time Management · Competence · Team Management · Honesty · Professionalism |
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Code of Ethics |
· Ethical theory · Deontology ethics · Consequentialism theory |
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Role |
Date/Time& Attendees |
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Organiser (B, Web Designer) |
Needs to get the web-system developed in RWD or responsive web-design principles so that the system scales and adapts to majority of devices easily. Also, there is a need for development of use cases. |
22nd August 2018 |
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Scribe |
Adherence to RWD principles and making an interface as usable as possible. Also, the development of critical use cases. |
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Outcome of the meeting: Essential design principles related to RWD will be employed that describes the consistency, layout, clutter free interface and easier navigation. Use cases would be developed based on the UML modelling. |
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Role |
Date/Time& Attendees |
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Organiser (A, Web Developer) |
Risks that are associated with the project in certain operational area will need to be analysed with appropriate techniques and tools. Also, risk management strategy and risk mitigation strategies shall also be used. |
28th August 2018 |
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Scribe |
Risk management should include its assessment, then evaluation, then treatment and planning of risks as well as essential control. Operational as well as technical risks also needs to be managed through a well-defined risk response strategy (Dds, 2016). |
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Meeting outcome: It has already been pre-decided that certain operational risks needs to be decreased while making use of practice and training provided to all of the members who are part of the given team. While on the flip side, all of the mentioned technical risks would be mitigated using specialized methods such as, disaster recovery, error prevention techniques and recovery tools. |
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Requirement of a stable as well as a solid development language. |
Final product quality needs to be greatly increased. |
The most appropriate programming language that needs to be selected here? |
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Responsive Web Design Principles or RWD |
Enhancement of the user experience for end- user. |
The core RWD principles that are required here? |
The main objective of the communication plan is to keep all team members informed about the project progress, issues or any other concern.
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· To follow the principles of functional and non-functional requirements during design, coding and implementation. · To develop a web-based system for selling and buying of agricultural products. · To develop the proposed system within the assigned deadline and budget and if there is any deviation in any of them, project sponsor should be informed. · To develop/implement a system by complying with the legal, ethical and quality aspects of the industry experts. |
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· Product Seller/ Product buyers · Globex management · Suppliers |
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Who |
What |
When |
Where |
Why |
How |
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Globex management |
The stakeholder should be informed about the project progress at every step of the development. All the issues, concerns, disputes, etc. should be immediately brought under the consideration of the project. |
All the reports i.e. Progress reports, status report, resource utilization reports, etc. should be shared on weekly basis. |
All the face-to-face meetings shall be conducted within the premises of new office Globex management. |
It will ensure that management of Globex is well-aware of the progress being made on the project. |
All the information shall be sent. To client through emails in pdf format. |
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Product Seller |
The manual and guide books so that products can be sold or bought on the web platform. |
These guide books are released after every 15 days so that end users get well-accustomed with the new platform |
All the face-to-face meetings shall be conducted within the premises of new office Globex management. |
This will ensure that product sellers get access to system working manuals and they can provide their suggestions for improvement. |
All the information shall be sent. To client through emails in pdf format. |
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Suppliers |
This stakeholder provides the tools and equipment required to develop the project. |
The tool and equipment list should be provided at the supplier at the beginning of the project planning. |
All the face-to-face meetings shall be conducted within the premises of new office Globex management. |
This will ensure that all required toolset is available before their use in the development to avoid any delay in the development. |
All the information shall be sent. To client through emails in pdf format. |
Prior to the beginning of the project, I understood the leadership role for the success of the project. However, the project further provided insights into the responsibilities of an effective leader to achieve the required results. I also learnt that that leader does not necessarily have to guide all of the core resources on all of their processes and activities that needs to be followed along with that I also need to consider the best practices for the project. This project should set forth an example for future projects.
Also, ICT is quite a bit of difficult field based on the terms of managerial skills required for he PM who is currently involved with an ICT based project and thereby must possess a variety of skills. I learnt that Such skills include the ability to communicate effectively, one must also possess problem solving skills, effective scheduling and resource handling skills, decision making and managerial skills (Westland, 2016). Apart from this, I learnt that the manager should also have a greater understanding of risks as any kind of risks may enter the project and that the project should not freeze or fail ultimately because of such risks (Mmu, 2016).
All critical responsibilities and roles have been properly defined by me and I also mapped all essential skills so as to avoid any confusion. The team working towards the project must also act as a single cohesive unit for effective management and communication. The team must also be ready to take responsibility and act accountable whenever there is any risk or failure under them. Also, in the project, I did the resource allocation effectively and there are all the essential resources in order to deliver the project.
I managed all the interactions among all of the participants effectively using good and tested communication methods and guidelines. Also, I learnt that the needs and perspective of an individual participant must also be considered in overall process. The organization should also provide regular interaction with a team combined together with friendly benefits and employee assessment. There should also be a combined effort between team members in order to improvise upon project activities and also the processes. I observed that certain mechanisms need to be put in place to make sure that continuous improvement of activities and process are being carried out.
References
Francis, D. & Horine, G. (2016). The Purpose of the Project Charter | PMP Exam Cram: Project Initiation | Pearson IT Certification. Pearsonitcertification.com. Retrieved 17 April 2018, from https://www.pearsonitcertification.com/articles/article.aspx?p=102300&seqNum=2
Dds (2016). Meeting Rules. Retrieved 17 April 2018, from https://www.dds.ca.gov/ConsumerCorner/MakeComplexintoSimple/AdaptationSamplesMeetingRulespg9-16.pdf
Openlearn (2016). Completing the project. Retrieved 17 April 2018, from https://www.open.edu/openlearn/money-management/management/business-studies/completing-the-project/content-section-2.2.1
Westland, J. (2016). Project Manager. Project Manager. Retrieved 17 April 2018, from https://projectmanager.com.au/7-critical-skills-for-project-managers/
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