Phoenix Power Company in Oman is considered as a company that owns the operations based on handling of the large number of natural gas fired power plants. The company is based on the implementation of a decision making system, which would be helpful for facilitating the decision taken by different project managers and high level officials. Different advances in information technology systems would be helpful facilitating the supported systems. These kind of systems would be helpful for improving the processes of judgement and guiding the project managers and decision makers to think in a rigorous and critical manner. The project would be able to ensure that the business executives would be able to learn the proper. Various theories and concepts of project management has been applied for successful training programs that has been discussed in the sections below.
The primary aim of the project is to ensure that the business executives would be able to get the proper form of training in relation to the use of ‘Decision Making Systems’ (DMS) software.
The primary objectives of the project based on training of business executives based on the usage of decision making systems are:
Based on the considerations of the above aims and objectives, it could be concluded that the outcome of the project would be helpful for deciding about the best use of decision making systems. Based on the considerations of the outcome from the project, it could be considered that this project would be helpful for supporting the business executives based on the usage of decision making systems. In the company, there are different managers who would be constantly required for evaluation of different alternatives and thus be able to make different kinds of decisions. The process of decision making would involve different forms of risks and uncertainties. The decision makers within an organisation would have a higher responsibility for the aversion of risks. Hence, the project would be able to provide a brief of the use of decision supporting systems and the ways it would be helpful for facilitating the processes of business within the company.
Based on the requirements of the project, it could be considered that the project would be done as per the needs of the company. This project would be helpful for supporting the different forms of requirements based on discussing about the impacts of decision supporting systems within the company. The project would provide a brief introduction and set the objectives of the project. The project would also be able to outline the concerned team of the project and would outline their roles within the concerned project. This report would also outline the different stages of the project and would support the key deliverables that would be needed within the project.
Based on the further progress of the project, this report would also define the list of activities concerned within the project, prepare a network diagram and Gantt chart. This report would also list the budgets concerned with the project. There are different forms of risks within the project. Hence, this report would also outline the different forms of risks concerning the project.
Based on the considerations of the different aspects of the project, there would be several members associated within the team of the project. This section would be able to underline the different team members and would also define their roles that would be assigned to them as per the needs within the project.
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Title |
Role |
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Project Manager |
These are the people within the organisation who would be responsible for the specific project that would be assigned to them. The project manager concerned within the team of a project would be responsible for preparing a plan for the entire project. These individuals would plan and prepare the entire design of the project. They would also prepare a budget of the entire project. The project manager would hold the responsibility of the entire team of the project. Hence, they would also be responsible for developing of plans within the project and monitor the entire set of actions within the project. |
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Responsibilities |
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Based on considering all the necessities within the project, the responsibilities of the concerned project manager could be summarized as: · A proper planning of the resources of the project. · Assembling and Leading of the team of the project. · Management of time based on delivering projects within the concerned deadlines. · Maintaining a proper form of budget for the project. · Managing of several issues and risks within the project. · Preparing of reports and maintaining documentation concerned with the project. |
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Title |
Role |
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Project Trainer |
The primary role of the project trainer should be aware of the modern techniques in relation with the training modules. The trainer should also aware of the latest methods and tools, which would be helpful for providing the proper form of training to the individuals. This would help the individuals to gain knowledge about the basic needs of the training, which would help them in their future works. |
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Responsibilities |
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The primary responsibilities of the sponsor of the project based on discussing about the success or failure of the project are: · To detail the entire schedule of the project. · They should properly communicate with the trainees in order to satisfy their queries. · The trainer should also be aware about the remote tools of learning and use them during the training functionalities. · They should also perform the role of a simulator who would understand the challenges of trainees and engage with them. |
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Title |
Role |
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Project Coordinator |
The project coordinator would be the individual who would be responsible for reporting to the project manager. They would be responsible for preparing a proper schedule of the project, prepare a proper module for the training period of the trainees and would also ensure that the entire project would be highly organized and run in a smooth manner. |
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Responsibilities |
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The primary responsibilities of the project coordinator are: · They would ensure that the entire period of the project would run smoothly. · They should also make proper arrangements for training. · They should also be a good communicator in order to bridge the gap between the project manager and the managerial levels of the organisation. |
3. Project Stages and Key Deliverables
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Stage |
Activity description |
|
Define |
This could be defined as the stage of planning. In this stage, the entire schedule of the project would be planned by the top managerial levels. The proper form of planning would be needed in order to ensure that the proper trainers should be indulged for training the new joiners. This would also include the brainstorming sessions. After the proper plan has been made, there would be a certain need of approval from the top management. A proper meeting session would be needed based on the requirements of the training of business executives. |
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Design |
After the proper schedule of training would be designed during the planning phases, the managerial department should be responsible for finalizing the rooms needed for the training. A proper training room would be highly required that would be able to facilitate with all types of facilities for the trainee. A proper room of training would be able to provide all the basic amenities that would be necessary during the training schedule. The timings of the training should also be set properly such that they would be able to match with the timing of the business executives while not hampering their present work. The training methods should also include proper schedule and proper training modules. This should include a presentation that should be able to list down the major points that would be covered during the training period. |
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Deliver |
Based on defining the proper schedule of the project and designing the training modules, the management team should be able to ensure that the training would take place as per the exact needs of the organisation. The training should also meet the objectives set during the start of the scheduling stages. The team involved in training should also ensure that the learning modules included would be able to meet all the business needs of the organisation. Thus the business executives would be able to gain the proper knowledge during the training period and then apply the knowledge during their work area. |
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Develop |
Based on the training provided to the business executives, the managerial team should gather reviews or feedbacks from the trainee in order to understand their level of knowledge on the selected topic. The entire training period would be able to serve some forms of learning outcomes that would be able to satiate the needs of the business. The closure of training should ensure that the trainee would be able to meet the objectives of the business with proper satisfactory outcomes. |
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Activity |
Description |
Duration (days) |
Preceding Activity |
|
1 |
Start |
1 |
– |
|
2 |
Planning of the entire training tenure and modules |
1 |
1 |
|
3 |
Defining of Training Requirements |
5 |
2 |
|
4 |
Selection of Training Vendor |
2 |
2 |
|
5 |
Preparation of Training Sessions and Modules |
7 |
5,6 |
|
6 |
Performing of Training |
15 |
7 |
|
7 |
Project Closeout |
1 |
6 |
|
8 |
Stop |
0 |
7 |
|
Task Name |
Cost |
|
Training on Decision Supporting Systems |
$9,129.00 |
|
Start |
$0.00 |
|
Planning of the entire training tenure and modules |
$1,550.00 |
|
Defining of training requirements |
$950.00 |
|
Selection of Training Vendor |
$850.00 |
|
Preparation of Training Sessions and Modules |
$4,500.00 |
|
Performing of Training |
$900.00 |
|
Project Closeout |
$379.00 |
|
Stop |
$0.00 |
6. Project Risk Log/Register
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RISK LOG |
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Project: Educating/training business executives on the use of ‘decision making systems’ software |
Status / Version: |
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Author: |
Date: 06/12/2018 |
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Distribution:
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Ref. |
Date Raised |
Risk Description |
Probability (P) |
Impact (I) |
Risk Rating |
Managed Response |
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Action/ Countermeasure |
Responsibility |
Review Date |
Status/ Review Comments |
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1 |
26/11/2018 |
Technical Faults – There might be different kinds of technical faults during the training process, which might affect the working programs. These technical faults might be also responsible for meeting with the assumed deadlines of the training program and thus hamper the quality of the business needs. |
2 |
4 |
High |
Based on the current working of the system, it could be considered that the technical faults could be mitigated with the use of efficient systems. The systems should be checked properly before they would be put forward for use. |
Technical team |
06/12/2018 |
Resolved |
|
2 |
26/11/2018 |
Inadequate Space – The rooms assigned for the training program might not be able to fit the entire set of trainee. This might result in a delay of providing training to the new batch of trainee as the training would be provided in certain batches. |
2 |
2 |
Low |
The rooms allocated for training purposes should be properly chosen and assigned at least a week prior to the training schedule. |
Management team |
07/12/2018 |
In progress |
|
3 |
26/11/2018 |
Scope Risk – The scope of the training would not be able to match with the current needs of the business and would also require certain extra effort and modern training modules. |
3 |
3 |
High |
The scope of the training should be properly defined by the training team. This should be properly understood by the trainee in order to avoid any form of discrepancies. |
Senior Level of Management |
04/12/2018 |
Resolved |
|
4 |
26/11/2018 |
Deadline – The training would not be completed within the stipulated deadline assigned by the top level management. This might be due to the excess modules that have been included within the training period. |
4 |
5 |
High |
Deadlines are an important matter of concern based on the business prospect. Hence, the training should be completed within the proper deadlines. |
Training provider |
04/12/2018 |
Resolved |
|
5 |
26/11/2018 |
Budget – The entire budget of the training might exceed, which would eventually lead to disruption within the training module. This is due to the reason that the training would only be provided only within the stipulated budget. |
3 |
2 |
Medium |
The budget concerned with the training program should be properly estimated prior to the starting of the project. This would help in making proper arrangements before the start of the project. |
Accounting team and Management team |
07/12/2018 |
In progress |
|
6 |
26/11/2018 |
Unavailability of Trainer – There might be a certain risk based on the unavailability of trainer. This would lead to the postponing of the training schedule. |
2 |
3 |
High |
The trainer should be allocated much before the start of the training sessions. They should thus be responsible for coordinating the entire processes of training sessions. |
Management team |
03/12/2018 |
Resolved |
|
7 |
26/11/2018 |
Resistant to Change – There would be some people who would not be resistant to change within the current system. These people would wish to work within the current framework of the system. Hence, this would resist the needs of the business module. |
1 |
3 |
High |
The business executives should be made aware of the various processes of change. They should be ready to adapt to change within the systems that would be necessary for the needs of the business. |
Management team |
03/12/2018 |
Resolved |
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