Discuss about the Strategic Information System for Business Prospectives.
The Strong AIS or the ERP system holds the stable position in accessing and evaluating the major aspects related to the organization. The management of the account is also considered as the most important aspect of the organization (NetSuite Inc., 2016). The major purpose of the report is to identify the most suitable accounting system for both the organization (i.e. Disk4U and Sun gate). The piece of work defined here is well suited for identifying the major accounting perspectives in the appropriate manner. After creating the suitable report with the help of the consultants, the appropriate decisions for the implementation of the accounting system in the organization are taken into consideration.
As per the requirement and the discussion related to the scenario, the two case studies are identified on the wide level. Both these case studies are helpful in defining the major aspects and the requirements related to the organization. The major criterion for the discussion is the major business perspectives, business requirements, major perspectives of the business, software selection and the vendor selection. All these aspects are helpful in highlighting the appropriate framework for the report to be discussed. The major points of discussions are shown below appropriately.
The business perspectives or commonly known as the business processes are the aspects through which the actual process related to the business can be identified. Every business possesses its unique process and the different ways of conducting the management. In this case, both the businesses provides their specific transactions and the accounting maintenance system. In fact, the organizations also possess their specific framework and legal aspects for the working process. As both the organizations possess their specific working strategy, so they also want the specific accounting system for managing the major aspects.
The working strategy of the Disk4U is comparatively different from the Sun gate. Both the companies have their specific area of specialization. The Disk4U is the disk making organization which is selling the products like the CD’S and the Vinyl Disk. There are in-total four outlets of the organization across Sydney and all the system is maintained on the manual level. To manage the accounting system on the basis of the appropriate electronic system, the appropriate accounting system with the suitable software are taken into consideration.
On the other hand, the Sun gate is the rice producing organization which is helpful in selling the maximum varieties of rice to the nearest areas. The organization hired approximately 350 farms in which the rice gets imported, exported and processed on the wide level and then, the distribution is done on the appropriate level. For managing all these processing aspects, it is essential that the centralized accounting system can be managed on the wide level, by which the management of the process can be possible on the wide level. With the management of the appropriate accounting system, the appropriate aspects are also handled in the suitable manner. For making the regulation of the accounting system in an appropriate manner, the consultant is also hired for the stable process.
The introduction of the new venture and identification of innovative approach in the existing business require lots of planning and the well- defined strategic approach. The requirement of the business is changing from the initial level to the end level. The rapid and frequent changes in the aspects are changing the criteria for the business requirement too. It is included in the responsibility or the duties of the consultants that the accounting software must be planned in such a manner, by which the major requirements related to the business can be fulfilled easily. As both the organizations, i.e. Disk4U and Sun gate requires the most appropriate business softwares, so for this, the execution of the business requirements should also be defined in an appropriate way. For the business requirements, occasionally 8 steps tools are taken into consideration but for the maximum times, the 5 basic tools are taken into consideration.
As the basic orientation of the business is mainly related to the rice foods and the selling of the CD’s, so the business requirements are identified on that basis only. For executing the business in the organization, the implementation aspects are essential to be identified. The identification of the stakeholders and the participation of the shareholders are considered on the higher priority. The purpose of selecting the stakeholders is that by the help of this, the organizations can able to earn the maximum profit by the contribution of the organizations. The classification of the stakeholders can be done on the basis of the external and internal level. The identification of the stakeholders can be done on the basis of the interviews, group discussions and the interaction in a public manner. By this, the existing aspects related to the organization can be solved in an easy way. In contrast to both the organizations, the basic requirements and the ideas are essential to be collected and on that basis, the system requirements should be analyzed on the initial level. By collecting all the aspects, the future evaluation can be done in an appropriate and pre-defined manner.
The third step is identified as the categorization or the division of the stakeholders as per their requirement on the initial level. The major aspects which are covered in the process are the operational, functional, transitional and the transactional. By following all these aspects in the definite manner, the categorization of the stakeholders can be done. In case of the Disk4U, the expansion of the business and the management of the accounts can be done on the wide level. Apart from this, the Sun gate organization also helps in generating the major ideas related to the stakeholders in a well-defined manner and the various categories of the stakeholders take into consideration (Rosternetwork Team, 2016). The other steps are also highlighted while creating the promotional aspects. The major requirements of the system are defined in the paragraphs below.
The requirement of the system is the prominent aspect to be defined in an appropriate manner. The requirement of the system can be identified both in the functional and in a non- functional manner. As the system is mentioned with the appropriate aspects and for this, the appropriate software system is likely to be installed. The new and innovative software system is to be installed in the organization which can able to fulfill all the accounting needs of the organization as well as for the consumers.
The account consultants are hired for the appropriate work and they have to introduce such system through which the budget oriented accounts can be fulfilled easily. The consultants are supposed to design such strategy for both the organizations, by which the essential aspects of the organizations can be completed easily. Both the organizations are related to the separate domain, so the system requirements and the software requirements are also different for both the organizations. The major responsibility of the consultants is to design the accounting software as per the need and modification of the organization. As the installation of the software is related to the accounts and the finance, so special functionalities and features of the softwares are taken into consideration. These special features will be helpful in making the software more lively and interactive. Some of the common functionalities possess by the accounts software are defined in the paragraphs below.
The most required features of the software are the speed and fast calculative approach. The accounting software should be well defined and result oriented in the specific manner. The speedy and the fast calculative approach will be helpful in solving the major issues related to the accounts in the organization.
The second most important functionality is related to the online assistance to the organization and the consumer. It’s specified in the case study that the Disk4 U is operating the sale of its CD’S in the traditional format and with that, the entry of the sales is also identified in the traditional format. If the modern techniques of maintaining the account can be identified, then the appropriate accounts can be maintained and the suitable balance sheet of the accounts can also be prepared easily (Haas, 2009). The researchers and the articles defines that nearly four stores are owned by the organization across the Sydney, so the maintenance of the centralize accounting of the ERP system is required for the organization. Similarly, for the Sun gate, though the production area is very big and the production is also managed in tons, but the well-defined accounting system will be helpful in managing the aspects related to the organization and the appropriate assistance to the accounting system can be provided to the large scale.
The reporting and the security aspects of the organization should also be well managed and identified. The consultants should install such softwares which are secure and can able to provide the sequential system for the management of the existing system. In case of the Sun Gate, the interdepartmental operations also take into consideration. The maintenance of the accounts is also essential for the inter account transactions and by this, the accountability of the existing aspects is also taken into consideration (Buys, 2002).
Apart from this, there are various aspects related to the softwares which are helpful in managing the accounts in the organization. The management and the identification of the softwares are considered as the most crucial aspects and the initialization of these matters a lot (Hearst Newspapers, LLC, 2016).
The most crucial and the tedious task is the selection of the software in the organization. There is a wide range of softwares available in Australia, which are helpful in providing the accounting assistance to the organizations. These softwares are designed and framed according to the current requirement related to the organization. From the various options provided, the most appropriate softwares selected for the execution of the accounts are Xero, MYOB, Saas and SAP. The Xero, MYOB and Saas are considered as the local softwares which are designed as per the guidelines of the Australian process and are also based on the cloud computing system.
The most approachable and the appreciable facilities are mainly provided by Xero, which is mainly helpful in defining the cloud based system for the stable functioning of the existing software (Xero Limited, 2016). The online assistance, maintenance of the ledgers, appropriate functioning of the accounts system are considered as some of the major aspects which are provided by the XERO on the wide level. Apart from this, the MYOB is also specialized in providing the accounts related services, but the services provided by the MYOB are comparatively different in comparison to the other softwares. The management of the crucial aspects and the appropriate arrangement for the accounts are considered as some of the important aspects related to MYOB. The software generally doesn’t identify the problems from the initial stage or from the scratch, so the issues can also be solved easily by the other aspects also. The Saas and the Sap are the international accounting softwares which possesses its specific aspects and have the identity for the execution in an appropriate manner (Creswell, 2016).
The most suitable software identified for both the organizations are the XERO and MYOB because both the organizations provides the most suitable aspects for the betterment of the organization, share management and the aspects related to the tax can also be managed easily. Both organizations possess medium type of profile, so the management can be done in the improved and well defined manner (AdvisoryHQ Team, 2016).
Finally, the selection of the vendor is identified as the last step in which the vendors get selected as per the requirement of the organization. The comparative and the most appropriate studies are followed to find out the suitable vendors for both the organizations. The comparative differentiation between the two softwares are defined below which helps in defining the major aspects related to the organization: –
|
Criteria |
Xero |
MYOB |
|
Installation and Maintenance Charges |
The installation and maintenance charges are comparatively low in comparison to the MYOB. |
The MYOB charged at least 29 USD per month for the execution. |
|
Speed and Accuracy |
The speed and accuracy of the software is very fast but for the small business. |
The speed may increases for the large and medium sized businesses (Thomas, 2015). |
|
Monetary Aspects |
Financially, different services are provided to the organization at low cost. |
The different services have their different aspects for generating the suitable output. |
|
Performance Aspects |
The performance is quite well but for the limited functions. |
Provide the most appreciable features for the management. |
|
Other Aspects |
Security system is stronger. |
Multiple options are provided for the better execution. |
(Bainbridge, 2016)
By observing the aspects, it is clearly identified that both the softwares possesses their specific identity and the strong recognition system. For Disk4U, the most appropriate system is Xero and for Sun gate we can say, the most suitable system is the MYOB (Imprest Business Services , 2016).
Conclusion and Recommendation
The most remarkable and the outstanding results can only be obtained when the software is executing the accounts in an appropriate manner and the major facilities will be provided by the packages. It is recommended that the selection of the appropriate software will be helpful in providing the appropriate aspects of the organization in the well-defined manner and the suitable output will be received. Apart from this, the technological advancement is also considered as the key to success towards the well managed accounting system.
References
AdvisoryHQ Team, 2016. 5 Best Small Business Accounting Software in Australia. 5 Best Small Business Accounting Software in Australia.
Bainbridge, M., 2016. Xero vs MYOB: Which Will Work Better For Your Business?. Xero vs MYOB: Which Will Work Better For Your Business?.
Buys, R. T., 2002. System requirements and management for sustainable development: Available at: https://www.eolss.net/sample-chapters/c15/E1-28-02-02.pdf.
Creswell, C., 2016. How to choose the best accounting software. How to choose the best accounting software .
Haas, A. F., 2009. Windows-based small business accounting software.. Windows-based small business accounting software..
Hearst Newspapers, LLC, 2016. Accounting & Bookkeeping. Accounting & Bookkeeping.
Imprest Business Services , 2016. MYOB AccountRight Live Vs Xero. MYOB AccountRight Live Vs Xero .
NetSuite Inc., 2016. What is ERP?. [Online]
Available at: https://www.netsuite.com/portal/resource/articles/erp/what-is-erp.shtml
Rosternetwork Team, 2016. Determining Information System Needs. Determining Information System Needs .
Thomas, K., 2015. Xero vs MYOB. Xero vs MYOB, 18 March, Available at: https://www.etaxlocal.com.au/blog/xero-vs-myob/
Xero Limited, 2016. Xero Limited: Accounting software. [Online]
Available at: https://www.xero.com/accounting-software/
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