Upgrade Website For ABC Software Private Limited

Project Scope for Website Upgrading Project

I would like to inform you that, currently our company ABC Software Private Limited is facing certain challenges in their functional and operational activities. In order to grab new consumers and retain existing consumers we would like to upgrade our website. As we deliver online service to our consumers therefore, the website plays a crucial role. The commercial success and commercial consequences of our company is somewhere dependent on its online presence and response. We have highlighted certain resources and essential elements those are needed to upgrade the current website. In order to redesign and redevelop a responsive and user friendly website for our company we need capital, commercial support from your end.

We are expecting that, if we get commercial and economic support from your end then we would be able to reconstruct our website and we will definitely obtain positive ROI in the coming 5 years. We would also gain commercial support and competitive advantages also. I wish you will definitely support us but still we are waiting for your valuable response.

The scope of the project is to design and develop or reconstruct the existing website of ABC software Private Limited. For accomplishing the “website upgrading project“, supporting resources and stakeholders should be assigned. At the project initiation phase, this large project must be subdivided into segments and individuals are required to be assigned to each of the segment. The lessons learned from the study of project management practices and its application in knowledge areas are applied while reconstructing the existing website project. Professional commitments from project team members are also crucial and the project charter considers the team operation principles also. The other instance of project scope is stakeholders name their responsibilities and the possible risk along with development of a risk register.

The project has a commercial negative consequence to both their clients and employees.  In the new era of technology it is much important for any business organization to develop an attractive, user friendly and easy to response website which can be easily handled by both their consumers and working employees. These features will help the company to grab new consumers and at the same time retain existing consumers also.  ABC software Private Limited offers accounting software system to the consumers. The company serves both online and offline services to their consumers therefore, non responsive website was negatively impacting its success line, In order to resolve operational and functional challenges and gathered consumer’s feedback the company decided to improve the existing structure of the website.

Operational and Functional Challenges Faced by ABC Software Private Limited

In order to redesign and reconstruct the current website the assigned project designer requires gathering both functional and non functional requirements. Proper usability of the information will help ABC Private Limited to improve their website to another level. The current website looks extremely back-dated, it has very bad user experiences and it is also hard to navigate. Other similar types of organizations offer much better services and products to their clients. Thus, the competitive challenges are also increasing day by day. The redesign and reconstruction of the website become very crucial to gain commercial revenue and competitive advantages as well.

Before redesigning and reconstructing the website the company needs to build additional features and functionalities as well without redo the entire website. The marketing manager of ABC software Private Limited needs to consider the advanced marketing strategies while reconstructing the website. The content of the websites should also be updated. Besides this, the assigned project manager must ensure that the website is completely optimized by the Senior Executive Officers of the company. The marketing efforts will be helped also if theses feature are added to the website. Apart from this, security is the other concern on which the design must keep their focus. If security of the system lags then it will hamper regular expected commercial success of ABC software Private Limited.

Enough amounts of resources should also be identified to gather information to design the new business for the software product delivery company. Not only the features but paralelly leadership, motivation and supporting environment are also required to reconstruct the official website. After accomplishing redesign of the website it must be promoted by the marketing department of the company. In order to meet the project objectives the company should analyze their goals and success criteria at the project initiation phase. Moreover, it can be said that the designed and system developer requires incorporating advanced functional abilities to obtain positive Return on Investment (ROI). The project manager and the project team members ought to link the project back to the company’s over arching business marketing strategies. It is assumed that if the company feasibly complete the development of a strong business case then the internal buy in of the company will also improved.

WBS	Task Name	Duration	Start	Finish	Resource Names	Cost
0	Website upgradation project for ABC Software Private Limited	82 days	Wed 1/31/18	Thu 5/24/18		$123,112.00
1	Project initiation	17 days	Wed 1/31/18	Thu 2/22/18		$54,720.00
1.1	Developing project scope statement	5 days	Wed 1/31/18	Tue 2/6/18	Designer and developer	$1,120.00
1.2	Setting target audience	6 days	Wed 2/7/18	Wed 2/14/18	HR manager	$960.00
1.3	Analyzing current content of the website	5 days	Wed 2/7/18	Tue 2/13/18	Project manager	$1,200.00
1.4	Resource identification and information gathering	6 days	Thu 2/15/18	Thu 2/22/18	Project manager, Sponsor[1]	$51,440.00
1.5	Milestone 1: Completion of project initiation phase	0 days	Thu 2/22/18	Thu 2/22/18		$0.00
2	Project planning	11 days	Fri 2/23/18	Fri 3/9/18		$3,688.00
2.1	Stakeholder management plan	6 days	Fri 2/23/18	Fri 3/2/18	Project manager	$1,440.00
2.2	Risk management plan	8 days	Fri 2/23/18	Tue 3/6/18	finance manager	$1,408.00
2.3	Functional and non functional requirement gathering to update the websites	3 days	Wed 3/7/18	Fri 3/9/18	IS manager	$840.00
2.4	Milestone 3: Completion of project planning phase	0 days	Fri 3/9/18	Fri 3/9/18	Project manager	$0.00
3	Project redesign and redevelopment	32 days	Mon 3/12/18	Tue 4/24/18		$10,160.00
3.1	UML diagram structuring	6 days	Mon 3/12/18	Mon 3/19/18	Designer and developer	$1,344.00
3.2	Designing data model	5 days	Tue 3/20/18	Mon 3/26/18	Application programmer	$960.00
3.3	Font end modification	8 days	Tue 3/20/18	Thu 3/29/18	IS manager	$2,240.00
3.4	Back end modification	7 days	Tue 3/27/18	Wed 4/4/18	Designer and developer	$1,568.00
3.5	Database modification	5 days	Thu 4/5/18	Wed 4/11/18	Designer and developer	$1,120.00
3.6	Simulation	9 days	Thu 4/5/18	Tue 4/17/18	Application programmer	$1,728.00
3.7	Final approval from the project manager	5 days	Wed 4/18/18	Tue 4/24/18	Project manager	$1,200.00
3.8	Milestone 4: Completion of project design and development phase	0 days	Tue 4/24/18	Tue 4/24/18		$0.00
4	Project testing	10 days	Wed 4/25/18	Tue 5/8/18		$2,000.00
4.1	Unit testing	5 days	Wed 4/25/18	Tue 5/1/18	tester	$1,000.00
4.2	integrated testing	2 days	Wed 5/2/18	Thu 5/3/18	tester	$400.00
4.3	Acceptance testing	3 days	Fri 5/4/18	Tue 5/8/18	tester	$600.00
4.4	Milestone 4: Completion of project testing phase	0 days	Tue 5/8/18	Tue 5/8/18		$0.00
5	Project closure	12 days	Wed 5/9/18	Thu 5/24/18		$52,544.00
5.1	Post website maintenance planning	5 days	Wed 5/9/18	Tue 5/15/18	Project manager	$1,200.00
5.2	Stakeholder signoff	6 days	Wed 5/16/18	Wed 5/23/18	Designer and developer	$1,344.00
5.3	Submission of final draft	1 day	Thu 5/24/18	Thu 5/24/18	Sponsor[1]	$50,000.00
5.4	Milestone 5: Completion of project closure phase	0 days	Thu 5/24/18	Thu 5/24/18	Project manager	$0.00

Risk Id	Name of the risk	Impact	Probability	Ranking	Mitigation strategies
R12	Lack of communication	Major 4	Possible 3	High 12	To implement open communication
R2	Lack of technical skills among team members	Major 4	Probable 4	Extreme 16	To arrange on job training and development class for the working development team members
R6	Improper time and cost management	Catastrophic 5	Rare 1	Medium	Feasibility study and proper estimation of budget is requited at the project progress period
R20	Operational failure	Insignificant 1	Unlikely 2	Low 2	Experienced operation experts are needed to be hired by the project manager and project team members

Name of the stakeholders	Power	Interest
Project manager	High	The project manager is interested to accomplish the project within the assigned time and estimated budget
finance manager	High	The interest of the assigned finance manager is to estimate the project budget by making a feasibility study before initiating the project
IS manager	Low	The responsibility of the IS manager is to consider all website upgrade specifications to ensure that functionalities and features are available to the upgraded website
Designer and developer	High	The designer and developers are interested to design and develop the system in such a way so that all their employees and consumers feel free to use it whenever needed
Tester	Low	The interest of the project tester is to test the system before launching it in the competitive marketplace
Application programmer	High	The application programmer is interested to use their programming ability to model the data as per the objectives, aim and project goals.
HR manager	Low	The HR manager’s interest is to assign an accurate project team using performance measurement matrix. It is defined that, if theses specifications are followed properly then the assigned project team will contribute 100 percent of their interest.
Sponsor	High	The interests of the project sponsors are to invest needful amount of capital to the ABC software Private Limited so that they can utilize the resources wisely whenever needed.

In order to develop any project it is crucial for the project team members and project manager to follow certain operating principles. It is assumed that if these team operation principles and specifications are all followed properly, then the chances of intra team conflict will be completely resolved. The rules for team engagement or the team operating principles can go longer way for minimizing the rate of internal tea conflict. It will also help to build trust among the project team members. The lists of team operating principles are as follows which needs to be followed by the project team members and project manager as well.

• The team must owe the company terms and policy designed by the management team
• Instead of making assumptions the team should focus on business needs
• The team must focus on major issues instead of small issues
• The company must follow regular meeting and share all information
• The company should make clear decisions based on project requirements

Requirements Gathering for Website Redesign and Reconstruction

 In order to conduct the project towards success line, it is much important for the assigned project manager and project team members to consider each and every project management practice. Collaborative, integrated design and structure of the project will provide commercial success and competitive advantages to the project team members. While allocating the project team the team operating principle are also needed to be considered by the project manager and team members. It is assumed that stakeholder register, risk register and milestone scheduling of the project are much crucial to accomplish the project within estimated time and budget.

From the project management prcatices it is also learned that, there are certain knowledge areas that must be analyzed to deliver a successful project. It is also learned that, before listing target audience possible risks need to be identified, analyzed and prioritized accordingly. Based on the complexity of these risks the risk register should be developed. The other knowledge areas which fall under the project manager’s concern include professional communication strategies, HR strategies and quality management plan.

The project team members ought to be committed to their assigned job roles and responsibilities and these will be followed to successfully govern website upgradation project. In other ways employee commitment is the ultimate key for project success.

References

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