Use Of Project Management In The Design Process Of A Project

Project Management

Term PM (project management) is defined as the submission of information, skill, approaches and methods to scheme actions to encounter the requirement of a project design. In the field of project management, there are numerous parts involves, for example, time management, scope management, cost, quality, stakeholder management, HR management and many more (Bryde, & Joby, 2007, 363-377).  The aim of this essay is to analysis the idea of project administration and discusses the role of project management in the design of a project. This essay will describe the main three parts of scheme management, for example, time, cost, and risk management. It is observed that the use of scheme administration technique has increased by 47% in last three years and many organizations are using this approach to improve productivity and efficiency of a project (Doloi, 2009, 1099-1109).

Project management plays a significant character in the implementation of more effective project process and it has the ability to control and manage the risk, cost and time during the generation of a project. It is observed that project management is a practice of applying knowledge, skills or technique to achieve the project requirement in an effective manner. In the process of designing manager start the work included with creating the project’s deliverables, developing business strategies, project documents and business case (Ika, 2009, 6-19). After that, they work with the relevant stakeholders to implement the design process and project management help to design a more effective project by increasing performance and efficiency.

In the arena of scheme management, the plan design is one of the important responsibilities of a manager and to design a more effective project manager use focus on main three areas, for example, time, cost and risk. Time management is unique key feature of project administration which is used by many companies to control and manage the time taken by a processor to execute a task. It is defined as the essential information part which is very carefully join to cost areas and scope and the chief aim of this approach is to generate procedures and productions into the scheme that contribution the director to complete the task (Kerzner, & Kerzner, 2017). 

During the process of planning the productions are generated to discuss how the scheme task will be allocated and the controlling procedure is worried with following and journalism on the development of work. There are main 7 processes involves in time management approach such as, sequence activities, approximation action reserve, define activities, planning process, schedule management develop schedule and control schedule. Time administration is one of the initial steps for creating and project which is necessary because a group require to be organized to meet deadlines (Meredith, & Mantel, 2011). Most of the project manager uses this technique to focus priorities and give clear detailed deadlines and with the help of this approach, companies can manage their works on a given time. A recent study identified that time management is a kind of process which is used to organize and implement a strategy related to the time needed for work activities on a scheme.

Time Management in Project Management

At the time of planning state, all work activities should be properly understood and planned in detail to handle the issue of time and manage the all work activities in a given time (Mohammadjafari, Ahmed, Dawal, & Zay, 2011, 11844-11855). It is investigated that time management has the ability to manage time more effectively by which the correct period is owed to the correct action and it permits consumers to allocate exact time holes to activities as per their position. There are many steps involves in the area of time management, for example, setting purpose and objectives, expenditure the correct time of a particular action, effective planning and divide activities according to their value. Therefore, with the help of this approach companies can handle the more complex situation in very less time and they can reduce the time taken by an activity during designing of a project (Müller, & Turner, 2007, 21-32).

Cost management plays a significant role in the arena of scheme administration that has the potential to regulate and improve the overall price presentation of the scheme. It is estimated that in the year 2016 the rate of cost management has increased by 37% because it provides a platform to upsurge the cost competence of a project. Cost administration process also helps to keep the project within its budget and recent study discussed that term price administration varies from price control (Müller, & Turner, 2010, 437-448). Mainly, this technique emphasis on the removal of leftover in commercial procedures and steps and it has the ability to optimize efficiency and focus on the consumer’s profitability.

In this technique there are many steps involves, for example, setting a growth target, select cost-cutting, tailoring cost reduction method and increase the companies capabilities. In this modern era, to design a project the management team should involve the cost management technique because of their many advantages like high performance, efficiency and manage overall cost. It is identified that this technique involved main six steps such as understanding the cause of money and revenue structure of the organization, reduce the complexity of the functions, provide method to control cost, include company employees in decisions, enhance effectiveness of the project, and measure choices against the strategic corporation plan (Thomas, & Mengel, 2008, 304-315).

It is evaluated that the cost management process uses relevant data or info from the current price file, project, stakeholders and manufacture tactics. The information produced by the cost management technique supports the planning, production design and control the overall budget required to develop a project process. The main advantages of cost planning techniques are time, cost, more effective process, increased productivity and reduce the complexity of the system. With the help of this method management team of a company can produce a decision-making process in an effective manner and it also allows for changes to be made earlier in the process.

According to PMBOK implementing a cost management process for a project can provide a way to keep their overall cost with the given budget (Nelson, 2007, 20-28). It involves the cost control process that helps to complete the design of a project within given time and cost. This technique can be categorised into main two parts, for example, the control of cost during design procedures and the control of cost through the contractors. So, consumers and manager can enhance the efficiency and performance of their project by developing and adopting cost management step in their project.

Cost Management in Project Management

Risk administration is also a significant feature of scheme administration and it plays a substantial role during the growth of a design process for the project. It is also defined as a situation that identifies the positive and negative effects of a project and it has the potential to determine the risk factors occur in a project planning. In the field of project, a risk management technique is very necessary to identify the different types of issues, risk and opportunity (Sokhanvar, Matthews, & Yarlagadda, 2014, 1825-1830). With the help of this approach, the project manager can optimize the investments and employees risk by which the performance of a project can be increased. To achieve the objective of a project management team can use the risk management tools which should be based on the competences of the consumers. It is observed that managing risks in a project is a kind of technique which involves strategies and methods to handle those risks.

This step involves both the identification and evaluation of the risk and project management developed a mitigation plan to minimize the rate of risk and their impacts. There are many risks occurs in the area of the project that can be optimized by the risk management technique, for example, technical, cost, schedule, weather, financial, environmental issues, and political issues (Stevenson, Hojati, & Cao, 2007). After identifying the potential risks the project team use evaluation technique to evaluate every risk based on their effects. So, the project manager can handle the issue of products, cost and time with the help of risk management and they can improve the efficiency of their project.

This essay is completely created on the concept of development management during the designing of a scheme and readers can enhance their skills in the zone of project administration. Project management is one of the advanced techniques to develop and implement a project plan and it has the ability to improve the performance and efficiency of the project. This essay described the rank of project administration and the use of cost, time, and hazard management during the designing of a project. The project manager should analyse the risk associated with the project plan and they can adopt the cost management process to handle the overall cost. If any risk or issue face during implementation of a project plan then project team can take an action and they can adopt risk management technique to enhance overall performance.

References

Bryde, D. J., & Joby, R. (2007). Product?based planning: the importance of project and project management deliverables in the management of clinical trials. R&D Management, 37(4), 363-377.

Doloi, H. (2009). Relational partnerships: the importance of communication, trust and confidence and joint risk management in achieving project success. Construction Management and Economics, 27(11), 1099-1109.

Ika, L. A. (2009). Project success as a topic in project management journals. Project Management Journal, 40(4), 6-19.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Meredith, J. R., & Mantel Jr, S. J. (2011). Project management: a managerial approach. John Wiley & Sons.

Mohammadjafari, M., Ahmed, S., Dawal, S. Z. M., & Zay, H. (2011). The importance of project management in small and medium-sized enterprises (SMEs) for the development of new products through E-collaboration. African Journal of Business Management, 5(30), 11844-11855.

Müller, R., & Turner, J. R. (2007). Matching the project manager’s leadership style to project type. International journal of project management, 25(1), 21-32.

Müller, R., & Turner, R. (2010). Leadership competency profiles of successful project managers. International Journal of Project Management, 28(5), 437-448.

Nelson, R. R. (2007). IT project management: Infamous failures, classic mistakes, and best practices. MIS Quarterly Executive, 6(2), pp. 20-28.

Sokhanvar, S., Matthews, J., & Yarlagadda, P. (2014). Importance of knowledge management processes in a project-based organization: a case study of the research enterprise. Procedia Engineering, 97, 1825-1830.

Stevenson, W. J., Hojati, M., & Cao, J. (2007). Operations management (Vol. 8). Boston: McGraw-Hill/Irwin.

Thomas, J., & Mengel, T. (2008). Preparing project managers to deal with complexity–Advanced project management education. International journal of project management, 26(3), 304-315.