Discuss about the Software in Automated Production Systems.
The company need to make changes in the organisational structure and policies due to globalisation. In this practice, strategic management is an effective tool for the company to meet goals and objectives and to conduct business operations smoothly. It provides several benefits to company such as cost benefits. The strategic management system also helps in attaining objectives and long term goals. Other than the organisational structure, operation problem and system acquisition method have been discussed in this report. The ERP system and system flow chart of sale procedures have been explained in this task. Further the control problems and issues have been explained. Along with this, the paper explains the accounting software packages and leaders of the market. The more details are given below.
Ansarada is an Australian software company that manages the flow of information between buyers and sellers in the financial deals including IPO, fund raising, M & A and tenders. The company is specialised in providing virtual data rooms designed entirely for mergers and acquisitions. The company was found in 2005. The head office of company is in Sydney and has offices in America, APAC and EMEA. The company has a team of about 200 employees. The company has been ranked as the fifth best place to work. The members of the company worked together to maintain collaboration and cooperation. Ansarada is a privately held software company (Seilheimer 163-188). The company fosters a culture where feedback and development are daily activities which make professional goals a reality.
There are enormous problems faced by Ansarada including inefficiency and delay in work within the organization. Since the company is dealing with some other organisations, Ansarada is facing several operational issues. The operational issues faced by company while operating business globally are:
A major challenge faced by Ansarada is language. The text within the software need to be decoded properly and correctly pitched for the intended users. The incorrect software localization can create bugs and mishandle version control. It leads to various challenges and issues within the organisation (Ogiela 154-159).
Pricing is one of the significant challenges in the operation management. It can affect both success and growth of the firm. So, pricing a product for the other country can be major issue for the firm. As, an amount set in one country will not the same in another country.
When the operations become global, some of the projects can be completed in the geographies where business is located. In some cases it can be favourable as it can lower cost for the advancement of software. On the other hand cases it can increase costs and cause delays in completion of projects. The budget of company should be effectively managed as the international exchanges are always fluctuating. The proper budgeting can control on currency exchange rates which can increase the price (Nilsson et al. 1-16)
There are several issues which can be faced by the firm due to lack of poor and inefficient workers. These issues can affect the productivity as well as the profitability of company. These issues can be overcome by dividing the work among the different employees appropriately.
The culture changes as a person moves from one place to another. The values are vital for the success of business. The software and the way software interacts with user represent company. The company should sustain a favourable working environment to conduct business activities effectively and successfully.
There are various methods which can be applied by Ansarada to manage daily activities and operations of business. It is required to implement a unique and dynamic software system so that current position of the company can be analysed and evaluated. The system acquisition method is used by Astarada to make exclusive strategies for the growth and expansion of company (Sánchez-Gordón, Mary-Luz & O’Connor 549-570). The software systems commenced by Astarada are:
The commercial software is computer software which is designed and developed for selling products and services. It is considered as proprietary software to maintain proper records of company. But now a number of open source software applications are sold to the users. MS office and MS window are examples of commercial software. The commercial software can be adapted as per need and requirement of organisation. It is also helpful in gaining competitive advantage (Knauss et al. 97-117).
The custom software is made for the specific organisations and users. The software enables a business to perform tasks specific to their needs. The custom software can be implemented in the organisation if want to tackle accounts of other company. The custom software is used by the company to minimise interruption (Vissicchio, Vanbever & Bonaventure 70-75). The company can hire a professional to create custom software to print and view invoices.
Enterprise Resource Planning (ERP) system allows a company to use integrated applications to manage business and systematise back office functions associated to technology, services and human resources. The business can effectively handle operations and activities with the help of ERP system. The software also makes possible accurate forecasting. The ERP system helps Astarada to standardise business process to effectively plan and control business activities. A huge amount of data can be transferred each day with the help of ERP system (Seethamraju 475-492). It provides recommendation to forecast demand and keep the business function smoothly. The company makes use of system for the effective integration of trade processes.
The system flow chart is a way of displaying how data is flowed and decisions are made to control operations and activities. It is graphic representation to represent work process of system. Along with this, the flow chart directs process through which Ansarada is able to sell products and services in the global market. The system flow chart measures the business process and manages sales through it’s software application. The training session is held by introducing system flow chart in the company (Zhu 118-131). The best and innovative services can be provided with the help of flow chart. The flow chart of sales procedure is given below:
The system flow chart is a part of the sale of the company which is initiated by Ansarada. The company can increase sales and revenues by using flowchart. It provides accounting services to the wide range of customers.
There are various problems which are faced by company like inconsistent processing, cyber security, obsolete software, data collection and staff maintenance issues. It is getting complex for the company to protect data due to push to cloud and sophistication of software. So, Ansarada need better funding for hackers. On the other side, data is shifting to data at supreme levels. So, it is difficult to control on the cloud base services. The company is also unable to retain customers that are helpful in in the success and progress of company due to the increasing competition (Whittington 87-91). It should be noticed that Ansarada is not able to satisfy customers due to the technical issues. The cost of hiring new employees is also getting expensive. The employees are also known to the updated technology due to the lack of skills and inexpert staff. It also influences the profitability and revenue of company.
The complex application is one of the biggest issues of Ansarada. It can affect the sustainability and image of the company. The consumers should be expert to access ERP system and use software. It helps to perform activities and functions more effectively. The ERP system includes complexities so the company is unable to get appropriate information related to softwares. The training of staff is essential to minimise complexities faced in organisation. The company can also appoint skilled and expert staff to use application program. It should be stated that the clients who use software system should have knowledge of software application. The software should be designed in such a way that it is friendly to use. It should also be capable to install updates. The operational plan can resolve issues and hurdles faced by users.
The number of frauds has increased in the last few years. The frauds are eliminated to bring efficiency in work. The employees of Ansarada have performed business operations successfully after using ERP software. It is an important activity of management to detect and reduce fraud happen at workplace. There are various frameworks available to minimise fraud activities. System integration and fraud detection software is developed by Ansarada to detect fraudulent activities within the company. The rule based engines are also designed to reduce fraud in advance (Zogaj, Bretschneider & Leimeister 375-405).
The accounting software packages are computer software used for recording and processing accounting transactions within handy modules. The accounting systems are based on the cost and complexity. It should be noted that the accounting software can be created by the businessmen or acquitted from any software developer (Galliers & Jarvenpaa 1-3). The accounting software varies on the basis of cost and complexity. In today’s competitive word, the accounting package is not only restricted to recording and processing financial data but also provides functional modules. The functional modules are used for the managerial decision process which brings competitive advantage. The accounting software has brought remarkable change over the years in technology. It increases productivity and outcome by reducing monthly expenses and costs. It also software improves accuracy by enabling security.
The accounting software is initiated by Ansarada to generate more revenue and returns. The system is easy and quick to use, it requires just input to correct accounts and reports get generated automatically. The ERP system is helpful in implementing accounting system within the company. The ERP system is beneficial to maximise profitability in the operational field. The accounting software is used by companies to differentiate itself and gain competitive advantage. It also results in increasing demand for products and services. Google Docs, SharePont and Trello are the main competitors which could affect goodwill of an organisation. The accounting software are helpful in overcoming competition at the marketplace (Hua, Baldick & Wang 2272-2281). The company has been able to make it’s strong impact in the mind of consumers by implementing accounting software or packages. The company has earned revenue by $24 million in 2018.
Ansarada is trying to change the world by using software innovation. It has large number of customers in more than 100 markets. It has been also observed that Ansarada is one of the strong partners for other companies. This way company has been successful in expanding and exploring business activities and operations globally. On the other side, company offers enormous products such as virtual data rooms designed especially for mergers and acquisitions.
Ansarada has a strong team which can tackle the whole business activities and resolve issues and hurdles related to applications and software. Sam Riley is the chief executive officer and Andrew Slavin is chief technology officer of Ansarada. These leaders help company to gain competitive advantage and make sets dynamic image in the mind of consumers. The leaders analyse the market conditions and finds out the best solution for the customers around the globe. The leaders are experienced in various fields such as marketing, operations, technology and finance. The leaders make use of innovated and differentiated technologies to compete with other companies. They accumulate and information and facts to resolve market issues and to remain competitive in the market. They are also capable of knowing and evaluating plans, strategies and policies to accomplish goals and objectives. The effective leadership leads to cooperation and communication (Tsang 174-186). Along with the leaders, the company also appoints a financial officer who is accountable for operational tasks to maximize revenue. On the other side, data officer takes care of operations and product development.
Now a days more and more merger and acquisition transactions are taking place and brings buyers and sellers from all over the world together. This is the reason why a next generation virtual data room is needed which is sophisticated and language is no barrier. Security is most important in the merger and acquisition due diligence process. The ERP system and accounting software packages offers several benefits to the organisation (Vogel-Heuser 54-84). There are some issues and challenges which are faced by company as well are stated below:
Cost issues: The cost is the most significant challenge which is associated with the accounting software. The information stored electronically can be manipulated if no regular control is made (Kummer & Schmiedel 38).
Lack of efficiency: Some accounting software and virtual data room are unable to provide accurate and appropriate information to the customers due to laid back features and lack of efficiency.
Lack of security: It is also observed that accounting software is unable to secure data which is confidential and important to the organisation. It could affect the growth and progress of Ansarada.
Lack of accuracy: The accounting software does not provide facts, proper and appropriate information. It is also unable to install updates as well. It affects the sustainability of Ansarada. The technical staff also does not provide duty for 24 hours in a day which makes complicated for the customers to tackle consequences and issues. On the other side, employees are also unable to track record of users.
There are some suggestions which are given to resolve the above issues and challenges:
Ansarada should use updated and innovative technology for the virtual data room software within the organisation. It can be helpful to company in averting cost.
The negative impact of accounting software can be reduced by organisation by initiating cloud based accounting software. The ERP system could also be used by organisation in order to cope up with operations and functions.
The variations can also be made in the different soft wares such as commercial software, custom software and ERP. The company can also add advance features in software to make business process smooth.
Ansarada should maintain a skilled team who have knowledge and capability to tackle issues and barriers faced by customers. This way company can stand out against the competitors around the globe (Ghobadi & Mathiassen 95-125).
Conclusion
From the above report it can be concluded that the strategic information system has pragmatic role in the software company. Ansarada is one of the software companies which provide soft wares for the customers. The company faces various challenges such as operational issues, accounting software issues. It can influence the growth of the firm unfavourably. The discussion has also been made about ERP system, commercial software and custom system. Ansarada also makes use of flow chart to sell products and services. The company also implements accounting software packages. It should also be observed that a strong and skilled team is appointed by the company to conduct business activities and operations successfully.
References
Galliers, R. D., and S. L. Jarvenpaa. “Welcome to the first issue of Volume 27 of The Journal of Strategic Information Systems.” (2018): 1-3.
Ghobadi, Shahla, and Lars Mathiassen. “Perceived barriers to effective knowledge sharing in agile software teams.” Information Systems Journal 26.2 (2016): 95-125.
Hua, Bowen, Ross Baldick, and Jianhui Wang. “Representing operational flexibility in generation expansion planning through convex relaxation of unit commitment.” IEEE Transactions on Power Systems 33.2 (2018): 2272-2281.
Knauss, Eric, et al. “Continuous clarification and emergent requirements flows in open-commercial software ecosystems.” Requirements Engineering 23.1 (2018): 97-117.
Kummer, Tyge-F., and Theresa Schmiedel. “Reviewing the Role of Culture in Strategic Information Systems Research: A Call for Prescriptive Theorizing on Culture Management.” CAIS 38 (2016): 5.
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Seilheimer, Stephan. “Daten-und Dokumentenmanagement eines internationalen Investors.” IT-Management Real Estate. Springer Vieweg, Berlin, Heidelberg, 2015. 163-188.
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Vissicchio, Stefano, Laurent Vanbever, and Olivier Bonaventure. “Opportunities and research challenges of hybrid software defined networks.” ACM SIGCOMM Computer Communication Review 44.2 (2014): 70-75.
Vogel-Heuser, Birgit, et al. “Evolution of software in automated production systems: Challenges and research directions.” Journal of Systems and Software 110 (2015): 54-84.
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