The project is being carried out for Abigroup Contractors and includes the utilization of Project Management Software (PMS) data for the purpose of forensic analysis and future improvements for the organization. Forensic analysis on the data will provide numerous benefits to the organization in terms of controlling the deviations that may come up in association with costs, schedule, scope, or effort. Earned Value Management (EVM) is a process that is carried out to obtain cost and schedule variance associated with a project. This will also be easily carried out using the results of the forensic analysis.
The first section is the introduction section that provides details of the project, project aims and objectives, problem statement, and justification. The next sections include literature review, and research methodology. The fourth section is project initiation that covers feasibility study and project highlights. Project Management Approach, Data Gathering Methods, Project Scope, Project Scheduling, Project Budgeting, Roles & responsibilities, Stakeholder Management, Risk Assessment & Management, Communication Planning, and Quality Management are covered in the fifth section. Project Monitoring & Control, Project Closure, Continuous Improvement Plan, and Conclusion are included thereafter.
The aim and objectives of the project are as listed below.
-There are a lot of problems that are associated the construction organization as Abigroup Contractors. The primary set of problems are related with the deviations that are witnessed in the project costs, schedule, scope, and effort that leads to the inability of the project team members to meet the deadlines for submitting the deliverables.
The client and sponsor satisfaction and engagement levels also drop down as a result and the reputation of the organization in the market is also getting impacted due to the same. The construction projects that are carried out are usually long-term projects and there is a considerable budget that is associated with each of these projects. The occurrence of schedule or budget overrun in such cases leads to extremely adverse implications on all the stakeholders and resources associated with the projects.
There are many other construction companies in the market and the deviations provide the competitors with a competitive edge over the others.
Forensic analysis is a process that analyses the data and information sets using automated analytics tools and validates & verify each of the attribute and property of the data sets. There is a lot of data that is generated by the Project Management Software that is used in Abigroup Contractors. These data sets include the information associated with every project, such as requirements, estimates, conflicts, risks, defects, resources, etc.
There is also information associated with the sponsor, customers, and stakeholders that is generated by the software.
The use of forensic analysis and its techniques will provide the detailed analysis and patterns on the data sets involved and the root cause behind the deviations that come up during the project life cycles will also be highlighted. The members of the organization will get to know about the primary areas of improvements that they shall work upon so that the deviations and errors are avoided and the customer expectations are met. The issues around drop in customer and stakeholder engagement & satisfaction will also be resolved.
The research methodology that will be followed in the project will be qualitative research method. According to this method, the exploratory techniques will be used to understand the utilization of project management software data for forensic analysis and future improvements for construction organization. The steps that will be involved in the methodology will include finalization of the research topic and listing of the research aim and questions. The samples will be collected and the sample size will be kept small. There will be a lot data that will be required for the project. The project will involve the data gathering methods as interviews, e-surveys, domain analysis, brainstorming, observations, and group discussions. The management and administration of Abigroup Contractors, operational staff members, stakeholders of the company, representatives of other construction companies, and market associates will be interviewed to obtain data on the common deviations that will come up and the respective impacts. There will be online surveys conducted to reach out to maximum number of entities and the recording of the response will also be easier. The groups and individuals will be invited for the brainstorming sessions and there will be generation of new concepts and ideas around the possible utilization of Forensic Analysis tools on the data that is obtained from the PMS. The application and utilization of forensic analysis in the construction domain will be analyzed using the industry specific norms, practices, and activities. The existing processes and concepts being used by the Abigroup Contractors will be observed. The historical data and the current data will be observed along with the projects being carried out. The varied entities will be invited for group discussions and the conduction of the processes will be done to obtain the viewpoints of the associated individuals. The data and information sets that will be collected through this method will be analyzed using automated data analytics tools. The results will be obtained in the form of patterns, trends, and statistics
Technical Feasibility
The Project Management Software (PMS) that is deployed in the organization is integrated across the projects in every department of the business unit. The tools and techniques that will be used for Forensic Analysis are compatible with PMS and other technical components present in the organization. There may be technical faults with the continuous usage of the tools and the risk will be mitigated by keeping alternate tools in place.
Economic Feasibility
There will be numerous costs associated with the project, such as cost of resources, cost of tools, planning and analysis costs, control costs, and closure costs. Abigroup Contractors is an established business organization and will be able to meet these costs.
Environmental Feasibility
The Forensic Analysis tools that will be involved with the project will be integrated in the production, execution, and test environments. There will be measures put in place for the prevention and controlling of the environmental hazards (Shen, Tam, Tam & Ji, 2010).
Social & Operational Feasibility
The project will not cause any of the social disturbances and will be in sync with the social norms and principles. The resources associated with the project will also have the operations skills and abilities to efficiently carry out the project activities.
The results of the feasibility studies on the technical aspects show that the project will be feasible from the technical, operational, social, economic, and environmental aspects.
The project will involve the data gathering methods as interviews, e-surveys, domain analysis, brainstorming, observations, and group discussions.
The total time frame associated with the project will be 91 days with the start date of the project as 15th March 2018 and end date as 19th July 2018. There will be costs associated with the project as cost of resources, cost of tools, planning and analysis costs, control costs, and closure costs.
The management methodology that will be adopted in the project will be ad-hoc and adaptive methodology as Agile Methodology for Project Management.
Agile approach has been selected as the project management approach. The methodology will carry out the management activities in a series of iterations. These iterations are termed as sprints as per the agile methodology.
The data sets will be collected through numerous methods that have been listed and described below
INTERVIEWS: The management and administration of Abigroup Contractors, operational staff members, stakeholders of the company, representatives of other construction companies, and market associates will be interviewed to obtain data on the common deviations that come up and the respective impacts.
E-SURVEYS: There will be online surveys conducted to reach out to maximum number of entities and the recording of the response will also be easier.
BRAINSTORMING SESSIONS: The groups and individuals will be invited for the brainstorming sessions and there will be generation of new concepts and ideas around the possible utilization of Forensic.
DOMAIN ANALYSIS: The application and utilization of forensic analysis in the construction domain will be analysed using the industry specific norms, practices, and activities.
OBSERVATION: The existing processes and concepts being used by the Abigroup Contractors will be observed. The historical data and the current data will be observed along with the projects being carried out. There is a lot of documentation that is involved with every project.
GROUP DISCUSSION: The varied entities will be invited for group discussions and the conduction of the processes will be done to obtain the viewpoints of the associated individuals.
The project resources will cover the project activities as initiation and feasibility studies for the project, project planning tasks and activities including estimations on risks, schedule, and costs. The planning processes will also cover stakeholder management, communication planning, resource planning, quality planning, and change management planning.
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Table: Test Roles & Responsibilities |
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Test Resource |
Set of Roles & Responsibilities |
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Test Manager |
Improvement of the test design, following of |
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the advance of testing exercises, |
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administration of the test assets, |
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correspondence of the testing status to the |
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senior administration and venture customer. |
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Test Advisor |
Choice on the testing procedure to be |
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followed in the task, acknowledgment of the |
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everyday test status reports, and help to the |
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test group on the approach that might be |
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taken after amid the test creation and |
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execution. |
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Test Analyst |
Improvement of the test situation, logging of |
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the deformities in the instrument, and |
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concentrate of the test reports and |
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imperfection reports. |
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Security Tester |
Execution of the security test cases to ensure |
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that there are no bugs in the framework in |
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the related zone and logging of the security- |
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related imperfections. |
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UI Tester |
Execution of the UI test cases to ensure that |
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there are no bugs in the framework in the |
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related territory and logging of the UI- |
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related deformities. |
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Performance Tester |
Conduction of the performance test cases to |
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ensure that there are no bugs in the |
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framework in the related zone and logging |
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of the execution related imperfections. |
An undertaking experiences various stages throughout its life cycle with the real stages being start, arranging, execution, control and closure. The last and last stage in the lifecycle of the undertaking is the closure stage.
In the event of the forensic examination of the informational collections venture, there will be numerous expectations that will be required to be given as task contract record, venture design, and outline of the shrewd home mechanization framework, source code for the framework, execution and test anticipate the framework and closure report. Every one of these expectations will be checked on and affirmed by the Project Manager which will then be conveyed to the task customer and other venture partners. The closure stage should ensure that the conveyance of these expectations is made and they are acknowledged by the accepting gatherings.
In the event of the forensic investigation of the information, there will be numerous assets that will be locked in with the task. These assets will do a large number of the venture exercises, for example, its introduction and arranging alongside plan, advancement and usage. The assets will encounter numerous situations and will likewise find the strategies and procedures to manage these situations. These events might be recorded as the reports which won’t just aid the estimation and administration of execution yet will likewise give a chance to find out about the exercises done in future (Kumlanderlab, 2012).
In case of the forensic analysis of the data sets, the client manual will recommend the measures that should be taken to ensure that the clients are made mindful about highlights and functionalities that are utilized and show in the framework. Data, for example, on/off of the framework, ventures to achieve each framework action, for example, associations, combinations and so forth might be incorporated into the manual. Other framework records that should be readied might incorporate help archives covering real inquiry zones and their determination alongside rundown of the every now and again made inquiries. There might likewise be guarantee points of interest and permitting data gave to the clients.
The closure stage won’t require the nearness of the greater part of the assets that were at first drew in with the task. There are numerous synchronous ventures that keep running in the association and these assets might be required in alternate tasks. It will in this manner be important to keep just those assets drew in with the undertaking that are totally fundamental. Alternate assets should be discharged which might be available to be labelled in different undertakings (Undp, 2017).
In case of the forensic analysis project, the undertaking closure report might be kept up indicating the exercises secured amid the task by the venture colleagues. These exercises should
be expounded and the asset connected with the action, real clashes and issues that happened, dangers related with the exercises that were overseen and so on might be incorporated. It might likewise be ensured that the closure report incorporates brief data on the expectations and turning points that were secured amid the venture. The accommodation and endorsement of the report will stamp the finish of the venture.
The motivation behind the arrangement will be to ensure that the forensic investigation venture for the development association will give the best outcomes to the association utilizing the procedures as characterized in the arrangement.
The procedure associated with ceaseless change will incorporate Deming’s Plan Do Check Act cycle. It is the cycle in which the arrangement will be created first according to the task scope. It will incorporate the procedure determination, reason recognizable proof, process definition, accumulation of information alongside the examination and perception. An arrangement will be created upon the culmination of information examination which will then be affirmed and brought energetically. The outcomes will then be approved and execution estimation will be improved the situation recognizable proof of the zones of change.
The correspondence followed in the whole procedure will be formal in nature and the open doors related with change administration will be recognized. It will be trailed by a gathering between the venture assets and director. The gathering will fundamentally talk about the means of activity and the arrangement to be taken after for accomplishing the objectives and targets.
The external entities, such as the Project Sponsor, Supplier Groups, competitors, and other regulatory bodies will be mainly interested in the project progress and its completion status. The sponsor will also be interested in the distribution and utilization of the funds and the primary set of issues. Such details will be shared with the external stakeholders.
The various tools that may be utilized for the purpose of monitoring are as listed below.
Cause and effect diagrams: The cause of the different issues and concerns will be surveyed and delineated with the plausible effect through a fishbone diagram giving the cause and effect of a portion of the significant deformities related with the task.
Flowcharts: The legitimate advances engaged with the task to finish the important undertaking exercises will be spoken to utilizing a flowchart and a similar approach will be utilized to evaluate the venture quality.
Check Sheets: These will be utilized to assemble information and data to quantify the task quality and potential issues will be featured utilizing the quality definition table and quality agenda.
Histograms: Each deliberate quality factor will be spoken to graphically utilizing vertical bar graphs which will aid the way towards controlling the quality.
Pareto Charts: The Pareto Principle expresses that vast number of deformities or issues in an undertaking are caused by more modest number of causes and are additionally eluded as 80/20 run the show. A bar diagram on such issues and causes will be produced to control the quality.
Keeping in mind the end goal to build up control and required structure for the specialty units with the guide of basic chain technique, it will be vital that both the financial backing and the assets is incorporated. It will be required to modify the components related with cost and assets for the improvement of a required spending plan. Calendar may likewise be required to be balanced by venture requests and the financial plan according to the basic chain technique. A benchmark might be in like manner made between the components of the financial plan and other venture factors.
The risk assessment and management process in the project will be carried out in a series of phases. Risk management is one of the primary requirements in any project and so is the case for this one. There may be several risks that may come up during the timeline of the project. The risks will be managed as per the project management approach that will be followed. The phased approach in risk management will allow the execution of each of the phases adequately and the required timeframe will also be allotted to each of the activity involved in risk management.
Conclusions
The project includes the utilization of Project Management Software (PMS) data for the purpose of forensic analysis and future improvements for the organization as Abigroup Contractors. Forensic analysis is a process that analyses the data and information sets using automated analytics tools and validates & verify each of the attribute and property of the data sets. The use of forensic analysis and its techniques will provide the detailed analysis and patterns on the data sets involved and the root cause behind the deviations that come up during the project life cycles will also be highlighted. The forensic analysis tools and measures that are available may be used to transform raw data sets in the formats that may be easily analysed by applying advanced analytics on the data sets. The forensic analysis models that have been developed will be used to identify the variance in the data and information sets which may have an impact on the profit/loss of Abigroup Contractors. The data present in the historic and real-time data sets can also be assimilated through the forensic analysis tools along with the Big Data solutions to assist the company in the process of improvement in the bottom line processes. Link Analysis is one of the analysis techniques that may be used to monitor the relationships present among the nodes along with the organization and its resources. The methodology for research will be qualitative analysis. The project will involve the data gathering methods as interviews, e-surveys, domain analysis, brainstorming, observations, and group discussions.
The results of the feasibility studies on the technical aspects show that the project will be feasible from the technical, operational, social, economic, and environmental aspects. The total timeframe associated with the project will be 91 days with the start date of the project as 15th March 2018 and end date as 19th July 2018. The total cost will be $177,920. Agile methodology will be used in the project as it will allow the processes and results to be flexible and scalable. There are numerous stakeholders that will be associated with the project. Risk management is one of the primary requirements in any project and so is the case for this one. The risks may include legal risks, ethical risks, quality risks, technical risks, operational risks, security risks, and others. There is a phased approach that has been recommended for communicating the changes to the stakeholders and for their management as well. ISO 9001, TQM, and Six Sigma shall be the quality standards that must be followed.
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