WHS risk management analysis
Task 1
The table below will help in classifying the different roles of all the people in the organization.
Role |
Responsibilities |
Accountabilities |
Senior managers |
Ensuring all the policies and procedures in the organization are implemented effectively and aid the senior supervisors in executing operations as well as evaluating their operations |
Chief Executive Officer |
Store managers |
Ensuring all the policies and procedures effected comply with the area conduct. This will be done by supervising and offering adequate training to the employees. Provide employee consultation with regard to their health and safety conditions. |
COO |
Employees |
Abide by the policies and procedures in WHS that will ensure they have the best safety conditions. |
managers |
Contractors |
Comply with the procedures of the organization as well as ensuring proper health and safety measures are put in place. |
managers |
Some of the financial resources that will ensure effective management of health and safety will include the following:
Some of the human resources will include the following:
At the end of each probation duration, each and every employee is handed his/her own performance plan (Conghua Xue, 2017). Later on, they will be given the personal review on every July or August for the rest of their years in the organization.
Employee performance assessments are done twice annually. A review did either January or February assesses the progress of each employee achievements towards his/her on plan targets.
All accidents must be reported to the health representatives regardless of their level of efficiency. He/she then takes proper actions as per the WHS policy of Wollongong.
PCUBs management: this stands for personnel conducting business. These are the hardware or the workplace itself.
Officers: These are the persons in charge of the hardware. These are the senior managers, directors and the chief executive officers.
Workers: These are the people required to take care of their own health and safety as well as ensuring all the other people are not affected by their operations in the workplace. They must follow the rules and policies of the PCBUs as well as comply with the WHS regulations (Zanko, 2012). These people are the employees, checkout staffs, administrations and the consultants.
Volunteers: The volunteer workers in these organization have the same duty as the workers.
WHS professionals: These are the people in the organization who have various qualifications and perform different tasks in ensuring the organization is safe and healthy. The tasks will include engineering, medicine tasks, hygiene services and risk managing.
This system is more specific as opposed to the initial one. Every person has a defined role and responsibility in ensuring the workplace is safe and healthy.
TASK 2
Some of the policies that need to be included in this assessment will include the following:
Legislation process:
Code of conduct:
Risk identification: it involves finding situations and things that could damage people. These hazards rise from the aspects of work and how they interact with the organization. These include environment, work tasks, work management and design.
Risk assessment: It helps determine what could happen in case a certain hazard occurs or what are the possibilities of a certain hazard occurring (Baird, 2016). It helps determine the severity of the risk, whether the measures put to control the risk are efficient, actions to control the occurrence of risk, urgency of the control measures. The assessment of risks will depend on the type of information provided, the resources available. This procedure maybe simple discussion with the employees or even involve complex analysis such as using tools recommended by experts.
Risk controlling: This is by far the most fundamental step in risk management. It will involve full elimination of the risks or just minimizing risks. Representatives and workers must be well consulted in this step (Kuusisto, 2000). Their previous experience will be essential in making choices on the effective measures for risk control. Since there are many ways to eliminate risks the most effective ones should be chosen. Effective risk controlling measures will ensure there is the total elimination of risks or help minimize risk extent. A single risk control measure may be used or several measures may be combined to produce best results. It should also be noticed that some challenges are easy to fix while others need a lot of time and effort to eliminate. So those issues that need a lot of time and efforts will need to be prioritized.
Proper record storage of information must be done in an organization. The type of information that must be well stored will include the following:
The table below will help in analyzing how to keep records in this organization
Date: |
How implementation of the controls will take place? |
When will this be completed? |
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Due date |
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Action by the supervisors |
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Location: |
What other controls will be needed? |
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How efficient are the existing controls? |
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What is the risk level? |
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What is the probability that the hazardous event will occur? |
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What is the damage that the hazard will cause? |
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Hazard |
Timeline |
Resources |
Action |
30th August 2015 |
$5,100 |
Hold meetings and perform several surveys as a way of identifying hazards |
15th September 2015 |
$25,100 |
Information assessment should be done then adequate consultation with the experts performed |
Per Week |
$30,100 |
Up to date information on training and operations must be provided to the employees |
Per Month |
$4,100 |
Ensure all the procedures and policies are adequately followed |
Every three months |
$6,100 |
Regular scrutiny of records to identify possible risks |
Storage and handling of dangerous goods:
The first thing to do in this procedure is to identify the products that may be hazardous. Then identify the person who has the expertise to deal with this kind of products. Identification of the possible remedies to the risk posed by the products should also be addressed. The necessary procedures that must be followed when dealing with the goods must also be relayed efficiently (Khan, 2014). Then the risks are again identified, assessed and controlled. Lastly, a monitoring and reviewing of the measures put in place during controlling must be done. In case of any emergencies, the managers must be well prepared.
Eliminating risks is the most efficient way to improve an organization. Though, that does not always occur managers have to try a hard enough to minimize the risks. In a warehouse situation, managers will try hard enough to minimize traffic hazards since people maybe congested hence minimal movement. On roads, the same must be done to minimize congestions (Baird, 2016). Pedestrians should have their own traffic routes as well as vehicles. Barriers should be set up near the organization’s entry and exit points. This will help prevent pedestrians stepping in front of cars. The existence of separate routes will ease the movement. In case some pedestrians use the routes meant for vehicles then traffic light systems must be installed that will help reduce the congestions.
Date of review |
Timelines |
Resources |
Actions |
Who |
Report to whom |
25 Aug 2015 |
Weekly |
WHS experts on customer service |
To provide WHS knowledge for customer service staff to work safely in the warehouse |
Team leader |
Human resource manager |
30 Aug 2015 |
Monthly |
WHS consultants |
To train drivers to drive safely |
The driver’s leader |
supervisors |
1 Sep 2015 |
Weekly |
Health and safety committee representatives |
To hold meetings with employees on how to improve WHS for the company |
HR managers |
Senior managers |
Communication and consultation techniques: Organized meetings, performing of surveys, interviews are some the methods that will be used to communicate with the workers and contractors.
Monitoring of the work and health safety management.
The following will be done during monitoring of the health and safety measures in this organization:
Task 3
The report on the evaluation
There are three recommendations made in this report.
Recommendations on induction and training
The senior manager must work with all the other managers in various departments to ensure that a particular induction process is executed before work begins.
The induction process must provide information on:
The senior manager must ensure that:
The legislation, codes of practices and standards are shown below:
The arrangements to accredit and approve all the trained personnel with different courses is done in different states.
Informal training programs. This is the role of the experienced supervisors who have adequate skills and adverse knowledge on the health and safety measures (Kuusisto, 2000). These supervisors will offer training to other employees in the organization. For these to be effective then the supervisors ought to have adequate training that will develop their skills.
The record and all data on the WHS management will include details about risk assessments, checklists, and forms about the management systems (Akpan, 2011). In addition, some other records in this systems will include all the information about the risk management from external sources such as health surveillance forms, external auditor’s reports or the monitoring reports.
Protection of the documents: most electronic records are controlled by the type of security system in the organization. The different levels of security will help secure data to a certain extent. Any adjustments in the levels will only be made by the IT experts, not other people. Other related information on how to protect data against damage and loss will be found in the records management policy and guidelines.
Retrieval of information: appropriate mechanisms in the management systems will be used to retrieve data. Electronics systems will be helpful in retrieving data that is electronically stored. Manually processes will be efficient in retrieving hardcopy information. Only people with authority will be allowed to access and retrieve the certain type of classified information.
Session |
Suggested content for the session |
Time/ Date |
Morning tea |
Introduction of the new mates |
9:00- 10:00 Aug17 |
On the job coaching |
Coach employees on the spot on how to improve LTI |
Aug 20 |
Mentoring |
Give employees helping hands on encouraging them to speak out their opinions |
12:00 – 14:00 Sep 1 |
Video watching |
Show employees what to do and what not to do in a graphic way |
11:30- 12:30 Sep3 |
Job-swap |
Let managers and workers swap their roles for a while and to better understand each other’s’ needs |
9:30-11:30 Sep 10 |
Shadowing |
shadowing another employee to see how they do it and what’s involved |
14:00-16:00 Sep 20 |
Session |
Suggested content for the session |
Time/ Date |
Morning tea |
Introduction of the new mates |
9:00- 10:00 Aug17 |
On the job coaching |
Coach employees on the spot on how to improve LTI |
Aug 20 |
Mentoring |
Give employees helping hands on encouraging them to speak out their opinions |
12:00 – 14:00 Sep 1 |
Video watching |
Show employees what to do and what not to do in a graphic way |
11:30- 12:30 Sep3 |
Job-swap |
Let managers and workers swap their roles for a while and to better understand each other’s’ needs |
9:30-11:30 Sep 10 |
Shadowing |
shadowing another employee to see how they do it and what’s involved |
14:00-16:00 Sep 20 |
References
Akpan, E., 2011. Effective Safety and Health Management Policy for Improved Performance of Organizations in Africa. International Journal of Business and Management, 6(3), pp. 5-10.
Baird, D., 2016. The Implementation of a Health and Safety Management System and its Interaction with Organisational/Safety Culture: An Industrial Case Study. Journal of Policy and Practice in Health and Safety, 3(1), pp. 7-11.
Catalin Gheorghe, 2017. Study regarding the Steps of Occupational Health in Safety Management System. International Journal of Economics and Management Systems, 2(1), pp. 5-9.
Conghua Xue, L. T. a. D. W., 2017. Who is dominant? Occupational Health and Safety management in Chinese shipping. Journal of Industrial Relations, 59(1), pp. 8-12.
Jonathan, G. K., 2016. Maintaining Health and Safety at Workplace: Employee and Employer’s Role in Ensuring a Safe Working Environment. Journal of Education and Practice , 7(29), pp. 5-8.
Kuusisto, A., 2000. Safety Management System, Finland: Technical Research Centre of Finland.
OHS Solutions, 2001. Occupational Health and Safety Management Systems, Sydeny: National Occupational Health and Safety Commission.
Robson, L., 2007. The effectiveness of occupational health and safety management system interventions: A systematic review. Elsevier, 45(3), pp. 8-12.
Waqas Ahmed Khan, T. M. a. A. T., 2014. Occupational Health, Safety and Risk Analysis. International Journal of Science, Environment , 4(3), pp. 5-24.
Zanko, M., 2012. Occupational health and safety management in organizations: A review, Wollongong: University of Wollongong,.
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