Question:
Discuss about the Report About ABC Timber And Hardware Store.
The following report is all about ABC timber and hardware store which has group of hardware store in the whole country. The firm has around 12 branches and has a sales representative for each branch (Baer, 2012). The sales representative of the following firm is loyal to the firm and gives their best effect on building knowledge and good relationship with various customer. Now the organization is facing problem for establishing itself in the long run. Regardless of the existing information the firm has the following report will focus on transmitting knowledge form senior staff to new staff. This new method will help organizing sales files in the system and accounting system so that information is not misused. The fact is to be considered that this new technique is used by different staff members.
Strength
Present system of the organization has various strength which help in organizing the hierarchy with different representative of the sales who have many years of work experience in the company and has successfully built a good relationship with the various customers. The present system of the company has proper network which is helpful in managing the accounting system for large database from the customer information. The direction of the organization is happy with present situation.
Weakness
The present of the given organization that is ABC has some issues like overflow of database which creates a problem for the sales manager. This organization does not keep a track of transmitting knowledge because of lack of training and communication. There is a interval of two to three weeks before the representative of sales can access the reports for the department of administration. Due to the lack of training the new staff new needs more time for gaining knowledge.
Regardless of the pros and cons of the existing system the new information system will add ecommerce which is the ultimate goal for conducting their business activity over the computer network and also the present mobile and cloud computing is avoided slowly, time consumption which is based on information and provides communication at a much faster rate.
Use of mobile phone: Emerging technology like the mobile phones will ultimately help in changing the mode of operation (Bijker et al., 2012). One such example is mobile information management (MIM) which device based on security strategy which allows important data containing information to be seen in various mobile application. The ultimate goal of this mobile application is making the mode of communication easier (Brodie & Mylopoulos, 2012). The application allows user to create groups to exchange information with the people he selects. Mobile application will help in the business of ABC better and faster.
Use of cloud computing: Cloud computing is nothing but an information system which offer easy access to configurable sources. This particular organization does not have a large amount of information about the customers (Carlsson, 2012). For planning of business continuity, it is important to protect this data. Cloud computing technology is important for protecting the important data which is very helpful in case of disaster. On the contrary it helps in providing a quick and easy access to data without wasting of time and money.
Help of cloud in ABC timber: Cloud computing is easily accessed by different employees from anywhere and anytime. It will help the various sales representative in easy communication of various sales representatives. It will provide a platform where sales manager can easily communicate a report to various representatives present in different location by cloud technology which is quick and secure.
Reducing cost: In the following organization that is ABC timber it can be said that it has very high cost of IT (Kerzner, 2013). One of the biggest plus point of cloud technology is that it reduces the cost of system and various devices like storage, upgradation cost, cost of energy consumption by proper use of various resources that is offered by different cloud service provider.
Hardware stakeholder of the following organization that is ABC timber are
Sales representative
Sales representatives has been working for several years and they have decided to gather every year at the conference of annual sales. There is at least one representative from each branch of the organization and they are required to submit the monthly reports for the various activities of the sales manager.
Sales Manager
Present sales manager has been working with the organization for many years. He keeps a track of the reports of various representatives and ultimately provide a feedback by checking or identifying different issues (Meagher, 2012). After having a conversation with various sales representative about the about the different problems a report is prepared and after that is filled up and sent away to the filling system of the office.
Administrative Department
It emphasizes on preparing a production which is provided to the sales manager and his team.
Business planning: It is considered to be an important method for building team and analyzing control of important factors of business such as inside and outside environment (Peppard & Ward, 2016). It uses ABC timber, vision and goals and objective.
Information system analysis has ABC timber and hardware vision and different strategic goals for checking investment.
Tactical mainly analyses on the present needs of information which is needed for business and different priorities (Pestana et al., 2012). Projects based on development of information system has different plans for financial and sources of technology.
Operation: It emphasizes on development of short and long plans.
New business system inclusive of changes in different process of business, structure of organization, description of job and assignment and it also work with different relations.
Some of the activities for achieving operational system for different users are:
Acquisition which is nothing but acquiring the knowledge of various hardware and software knowledge regarding the cloud and mobile computing.
Software development forecast: Upgradation of current computer programs for adaption of cloud programs and making necessary changes.
Testing: Checking the given system for new adaptation`
Training: Different sales manager and representatives are needed to be trained and educated.
Documentation: Information system of the new system should be recorded and stored
Conversation: The ultimate step in the conversation of present system into new system.
Training basically needs a proper and systematic approach for checking the needs of training, business needs, present competitors, methods of training, cost effectiveness (Pestana et al., 2012).
Proper training programs for short and long term can effectively check the needs of training and helping sales persons for obtaining the same level of information as the higher sales officers.
The given firm that is ABC timber and hardware is required to check the needs of training constantly.
Human resource
Education which is done through participation of various employees related to the option of implementation of task and making proper decision (Romney & Steinbart, 2012). The main team members of the organization need to check smooth transition of different system.
Financial resources
Financial resources will check the cost of implementation of various hardware, software which is only needed for hiring different tools but also for maintaining the expenditure cost, maintenance cost and new upgradation(Stone, Federer & Christie, 2012).
Physical resources
The new system will have an impact on the database of the current system, operation procedures like system analysist and data administrator.
For encouragement of staff new information system an activity should be established by branding technique. An online branding technique will help in achieving a better training regarding their job which uses cloud computing and better relationship with customers from senior employees (Wnuk, 2017). They should be motivated to access to access the cloud technology form anytime and anywhere.
Monitoring system can be easily applied to the use mobile for collection of data containing information. It will eliminate the issue of paper based method along with evaluation of training. Recording of employee hours, tracing their position and allowing different employee for establishing communication among themselves.
Data collection tools helps in maintaining new system and proper designing of surveys which can be considered to be a vital question. The main problem of the data is overloading of data for invaluable data and can be easily fixed with proper short answer at the time of survey.
Classification of data
It is important for following organization that is ABC to have a proper idea about the protection of data for high risk. Data is inclusive of confidential, personal and public.
Virus prevention Policy
ABC timber computer and network policy will be protected by the approval of different antivirus software.
Legal requirements: It involves the requirement and negligence of risk that can hamper the health, safety and welfare.
Ethical requirements: Avoidance of ethical problems can be achieved by writing a code of ethics and set of behaviors. It will specifically check what is appropriate for the given organization.
Conclusion
From the above discussion it can be concluded that ABC timber and hardware will help the information system for the establishment of better collection of data for achieving more valuable information and training of new employees can be beneficial for senior employees. Various promotional activities will be affected to new information system and after that providing an immediate feedback form it. The new MIS technology will accept and follow the current policies and procedures for checking legal requirements and ignoring ethical issues.
References
Baer, M. (2012). Putting creativity to work: The implementation of creative ideas in organizations. Academy of Management Journal, 55(5), 1102-1119.
Bijker, W. E., Hughes, T. P., Pinch, T., & Douglas, D. G. (2012). The social construction of technological systems: New directions in the sociology and history of technology. MIT press.
Brodie, M. L., & Mylopoulos, J. (Eds.). (2012). On knowledge base management systems: integrating artificial intelligence and database technologies. Springer Science & Business Media.
Carlsson, B. (Ed.). (2012). Technological systems in the bio industries: An international study (Vol. 26). Springer Science & Business Media.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Meagher, K. (2012). The strength of weak states? Non?state security forces and hybrid governance in Africa. Development and Change, 43(5), 1073-1101.
Peppard, J., & Ward, J. (2016). The strategic management of information systems: Building a digital strategy. John Wiley & Sons.
Pestana, G., Rebelo, I., Duarte, N., & Couronné, S. (2012). Adressing stakeholders coordination for airport efficiency and decision-support requirements. Journal of Aerospace Operations, 1(3), 267-280.
Pestana, G., Rebelo, I., Duarte, N., & Couronné, S. (2012). Adressing stakeholders coordination for airport efficiency and decision-support requirements. Journal of Aerospace Operations, 1(3), 267-280.
Romney, M. B., & Steinbart, P. J. (2012). Accounting information systems. Boston: Pearson.
Stone, W. F., Lederer, G., & Christie, R. (Eds.). (2012). Strength and weakness: The authoritarian personality today. Springer Science & Business Media.
Wnuk, K. (2017, April). Involving relevant stakeholders into the decision process about software components. In Software Architecture Workshops (ICSAW), 2017 IEEE International Conference on (pp. 129-132). IEEE.
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