Discuss about the Case Study Of Australian Storage Facility.
The project of “Australian Storage Facility” will be implemented successfully if following conditions are present.
Management Structure: The management of the organization plays an important role in successful implementation of the project. The management utilizes projectised structure according to which the project manager have proper authority over the Australian Storage facility project (Schwalbe, 2015). They generally have the authority to set proper project priorities, apply resources and to direct the team members of the project in their work so that they can be able to finish the project work within the probable budget and time. All the project team members mainly reported to the project manager and after the project completion, the resources will be generally re-assigned to another project (Mir & Pinnington, 2014). The project manager handles as well as manages each of the project phase effectively for making the project implementation successful.
Style and Culture: According to Kerzner (2017), organizational culture is mainly associated with the rate of project success in number of areas including time management, training process management style and more. Organizational style and culture of the large multinational oil company mainly comprises of reward system, motivation, work ethic, social norms, leadership, risk tolerance as well as shared mission and vision statement of the project (Hornstein, 2015). All this factors helps in implementing the Australian tank facility successfully within the estimated budget as well as time.
Levels and boundaries for authority and autonomy: There are certain boundaries as levels for the entire project team so that they can able work effectively. It is found that as per the needs as well as requirements of the project, the project is mainly categorized into number of departments (Svejvig & Andersen, 2015). Every department has a leader who manages as well as handles the work of the department which is assigned to them as per their skills and knowledge. Division or categorization is done as all the team members does not have proper idea on all the specific fields that are required for accomplishing the project objectives. In addition to this, no project team will interfere with the work of other team and if any type of help is needed by the other team then it must be approved by the higher authority of the organization (Sears et al., 2015).
Personal skills: The personal skills of the team members also plays a significant role in implementing the project successfully within the expected due date. The personal skills that are needed mainly include leadership, communication, scheduling, risk management, handling project during difficult time, cost management, ability to manage the project quality as well as the activities of the project (Todorovic et al., 2015). If the project manager is capable of managing the activities of the project successfully then the entire project will be completed within the expected budget and time. They must be able to resolve both business as well as technical issues that is associated with the project by potentially taking an important step (Joslin & Muller, 2015). Proper as well as essential project management skills are very much important for driving project as well as team towards success by acquiring proper well-rounded set of proficiencies.
Attributes: In order to make the implementation of Australian Storage facility successfully as well as in an easier manner, the project managers utilizes share some of the key attributes that are very much successful (Too & Weaver, 2014). It is the responsibility of the project team to define the scope of the project clearly so that the project team members does not face difficulty in understanding the requirements of the project. It is necessary to define the resources that are required for the project so that the resources are utilized helps in meeting the needs of the project within the expected budget and time (Sánchez, 2015). The training facility is also needed for the project team members so that they can be able to work effectively.
Characteristics of the project team: The project team that is developed for implementing the Australian Storage facility must encompasses the characteristics of effective project team (Marcelino-Sadaba et al., 2014). The project team members are influential, motivational, skilled, experienced as well as dependable. They helps in implementing the work by working together with other team members of the project for finishing the project within the deadline (Chih & Zwikael, 2015). They will be able to communicate well with both team members as well as with higher authority of the organization for finishing the assigned tasks of the project. This characteristics of the project team member’s assists in minimizing the chances of misinformation as well as misunderstanding.
The project of “Australian Storage Facility” will be managed as well as controlled by focussing on four of the primary areas of the project which are as follows:
Time: Time management is found as the ability to organize, plan the time that is needed to be spent on completing the project. Effective time management helps in increasing effectiveness within the project. It is generally considered as one of the significant aspect of project management that mainly involves planning as well as prioritizing goals for achieving better performance (Kucharska & Kowalczyk, 2016). In order to manage the time of the project for Australian tank facility, it is very much important to utilize proper tool and technique. It is identified that plan schedule management is utilized in the project for defining as well as sequencing the activities of the project (Conforto et al., 2014). In addition to this, weekly review is considered as one of the powerful tool that effectively helps in managing the time of the project. Furthermore, time blocking is another concept that essentially helps in blocking off some time in the calendar of the project for focussing on each individual task which means that with the help of this technique, the project team essentially schedule time with themselves for completing important work of the project.
Cost: Cost management within the project is mainly concerned with the procedure of planning as controlling the project of Australian Storage facility within the budget of a project. It generally includes activities like planning, budgeting, funding, financing, managing as well as controlling the cost so that the entire project can be finished within the approved budget (Badewi, 2016). Cost management generally covers the entire life cycle of the project from initial planning phase towards measuring the actual cost performance of the project. It is found that in order to manage the cost of the project it is quite necessary to utilize appropriate tools and techniques. The cost of the project can be managed by producing proper estimate, achieving baseline budget, establishing monthly budget as well as by establishing proper cost control measures (Eskerod, Huemann & Savage, 2015). The actual cost of the project must be recorded and the metrics that are associated with cost management must be updated as well as calculated at the end of each reporting period.
Resources: Resource management is considered as one of the daunting task for the project manager. Resource management generally involves proper as well as careful planning as well as organization of the project resources (Calvo-Mora, Navarro-Garcia & Perianez-Cristobal, 2015). There are number of various types of resources like financial resources, physical resources, human resources that are required to be managed. There are number of tools that are available for managing the resources of the project. It is found that resource histogram is one of the useful tool of project management. By using resource histogram, one can have a glance on the resources of the project and can tell whether the resources of the project are over allocated or not (Costantino, Di Gravio & Nonino, 2015). If the resources of the project are over allocated then they need to level resources of the project. In addition to this, the resources of the project can also be managed with the help of project management software.
Quality: Quality management is one of the act that generally oversees all the activities of the project for maintaining proper desired level of excellence. Quality management generally includes determination of quality policy, implementing and creating quality planning as well as controlling the quality of the project (Fernandes, Ward & Araujo, 2015). There are number of tools and techniques that are which helps in managing the quality of the project. Histogram are the type of bar charts that generally helps in depicting the distribution of various variables over time (Pollack & Adler, 2015). This generally helps in representing the distribution by mean. In addition to this, Pareto charts are also utilized for managing the quality of the project. The Pareto chart generally helps in reflecting the probability density as well as the distribution function.
The other steps that are helpful in managing the project of Australian Storage Facility are provided below:
Monitoring progress: Monitoring progress is one of the significant step in managing the project. It is quite important for invest sufficient time on project monitoring for making sure that the entire project will be on track and it will be executed within the estimated budget and time (Eskerod, Huemann & Savage, 2015).
Arranging meeting: The project can be managed by arranging meetings on a regular basis. If any type of challenges or issues occur within the project then it can be managed by discussing proper steps for mitigating those challenges of the project.
Tracking project: The project must be tracked on a regular basis for making sure that the entire project is on the right track and it will be completed successfully within the estimated budget and time (Kucharska & Kowalczyk, 2016). Project tracking also helps in reflecting the challenges that are associated with the project so that it can be easily mitigated.
It is found that in order to determine that the project “Australian Storage Facility” achieved its objectives, it is very much important to utilize key performance indicators. According to Chih and Zwikael (2015), key performance indicator is defined as one of the quantifiable measure that generally helps in evaluating the success of the project. It is one type of performance measurement that generally helps in understanding how the Australian Storage facility project is performing (Too & Weaver, 2014). The key metrics that are utilize for analyzing whether the project has achieved its objectives or not are elaborated below:
Financial metrics: If the entire project is finished successfully within the approved budget then the project is considered successful. Proper financial analysis is required to be undertaken in order to analyse the profits that the organization have achieved (Sanchez, 2015). Budget as well as schedule variances are calculated in order to make sure that the project of Australian Storage facility is completed within the assumed budget successfully. Completion of project within the expected budget is one of the significant step in reflecting that the project has accomplished its goals s well as objectives (Eskerod, Huemann & Savage, 2015).
Schedule metrics: If the project of Australian Storage tank is completed within the time that is assumed during the initial phase of the project then the project is considered to be successful (Fernandes, Ward & Araujo, 2015). It is found that in order to analyse whether the project is completed within the expected time or not, it is necessary to analyse the schedule variance. It is found that schedule variance helps in reflecting whether the project is on time or not.
Quality metrics: If the project managers are able to implement the Project of Australian storage tank properly within the expected budget and time by maintaining the project quality then the project is considered to be successful. In order to analyse that whether the quality of the project is met not it is necessary to undertake proper quality analysis within the project. Proper management of the project quality is one of the most important task before the project managers for accomplishing the objectives as well as goals if the project (Pollack & Adler, 2015).
Resolving challenges: If the project is able to resolve the site challenges that the project is facing then the project is considered to be successful. The implementation of Australian storage facility is helpful in mitigating the problems that the company is facing due to the infrastructure of the tank (Svejvig & Andersen, 2015). The project not only resolves the challenges but also provides opportunity to the organization with which they can save $20,000/month that they generally invests on environmental issues as well as fines for the leakage of petroleum products into the soil of the surrounding areas.
The steps that are undertaken for closing the project are as follows:
Completing paperwork: The documents of the project must be signed off as well as approved from different project stakeholders in the closure phase. Every activities must be signed for having legal proof (Joslin & Muller, 2015). In this step, all the contracts that is created with different vendors as well as internal vendors are created.
Releasing resources: After the completion of the paper work, it is necessary to release the resources that are associated within the project. It is considered as one of the crucial step in closing project. Release of external stakeholders is more obvious as proper contract is created with them (Chih & Zwikael, 2015).
Archiving documents: It is necessary to achieve the records of the project so that it can be used in the future. However if the documents of their project are not achieved then what ever information as well as knowledge that is gained while involving with the project is lost because of poor management as well as organization.
Celebrating success: In this step, the team of the project are generally rewarded for completing or finishing the work of the project within the expected budget and time. It generally creates closure which is one of the significant part of the project and however it generally helps in planting a seed that will generally bloom later within other project when the higher authorities will work with that team only (Eskerod, Huemann & Savage, 2015). This step is generally taken in order to build proper morale among the project team members.
The activities that are taken in post project are as follows:
Post project review: Post project review is generally undertaken in order to make sure that all the activities that are undertaken within the project have successfully finished within the expected budget and time by maintaining the quality (Fernandes, Ward & Araujo, 2015). It is mainly undertaken for ensuring that the project generally meets its objectives as well as goals.
Documentation: After reviewing the project it is necessary to document it so that if any type of issues or challenges occur within the project then the documents can be reflected. The documentation is mainly done as a legal process for elaborating the results or outcomes of the project (Pollack & Adler, 2015).
References
Badewi, A. (2016). The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework. International Journal of Project Management, 34(4), 761-778.
Calvo-Mora, A., Navarro-García, A., & Periañez-Cristobal, R. (2015). Project to improve knowledge management and key business results through the EFQM excellence model. International Journal of Project Management, 33(8), 1638-1651.
Chih, Y. Y., & Zwikael, O. (2015). Project benefit management: A conceptual framework of target benefit formulation. International Journal of Project Management, 33(2), 352-362.
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), 21-34.
Costantino, F., Di Gravio, G., & Nonino, F. (2015). Project selection in project portfolio management: An artificial neural network model based on critical success factors. International Journal of Project Management, 33(8), 1744-1754.
Eskerod, P., Huemann, M., & Savage, G. (2015). Project stakeholder management—past and present. Project Management Journal, 46(6), 6-14.
Fernandes, G., Ward, S., & Araújo, M. (2015). Improving and embedding project management practice in organisations—A qualitative study. International Journal of Project Management, 33(5), 1052-1067.
Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.
Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
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